Understanding the Load Within Grade Increases Process

To understand the within-grade increase automatic action, consider what happens to an employee with this current row:

Effective Date	NOA	Step	WGI Due Date	WGI Status	Last Increase Date	LEI Date
January 1, 2001	Any	1	May 18, 2001	Waiting

In March, the notification process identified this employee's upcoming WGI, after which you sent a notification to the supervisor. The supervisor approved the increase and didn't need to change any data.

On May 18, 2001, the WGI due date, the system processes this employee's within-grade increase. It changes the WGI Status in the old row and inserts a new row as follows:

Effective Date	NOA	Step	WGI Due Date	WGI Status	Last Increase Date	LEI Date
May 18, 2001 = old WGI due date	893 = WGI	2	Pay period begin date after Step 2 waiting period	Waiting	May 18, 2001 =old WGI due date	May 18, 2001 =old WGI due date
January 1, 2001	Any	1	May 18, 2001	Created

As you can see, the system performs six actions during the within-grade increase process:

• Changes the WGI Status to Created in the row that was current when the WGI process occurred.

  If the employee has multiple rows with the same WGI due date, the system changes the status of all the rows to Created. Only the system enters a status of Created.

• Inserts a new row with nature of action code 893 and effective date equal to the old WGI due date.

• Increments the step by one in the new row, and updates step-dependent pay information.

• Calculates the WGI due date for the new row.

  This date corresponds to the beginning of the pay period following the waiting period for the new step.

• Sets the WGI status on the new row to Waiting.

• Sets both the last increase date and LEI date on the new row to the old WGI due date.

WGI increases take effect only at the beginning of a pay period. If the WGI due date is the beginning of a pay period, the pay increase occurs on that date—the employee receives the increased pay for the entire period. However, if the WGI due date falls between the beginning and ending dates of a pay period, the pay increase takes effect at the beginning of the following pay period.

In addition to changing employee records, the system edits the applicable row in the Automatic Action Control table (GVT_AUTO_ACTN) to indicate that the WGI was processed. It also creates a notice indicating that the WGI was processed.