Fiscal Year Budgeting

With PeopleSoft Human Resources, you can define fiscal year budgets for earnings and for employer-paid deductions and taxes.

Budget-Related Processes

The system uses the budget information that you set up when it processes encumbrances and when it distributes payroll actuals:

  • The Batch Encumbrance Calculation process (ENC_CALC) calculates encumbrances and the Encumbrance GL Interface (PAYGL03) process sends that encumbrance data to the PeopleSoft General Ledger / Commitment Control for budget validation.

  • Real-time budget checking calculates encumbrance data and send to PeopleSoft Commitment Control for immediate validation.

  • The Actuals Distribution process distributes payroll actuals (earnings, taxes, and benefits) across the funding sources you set up on the Department Budget components (DEPT_BUDGET or DEPT_BUDGET_CN).

Budget Creation

Create or establish budgets by leveraging data between PeopleSoft HCM and PeopleSoft General Ledger or PeopleSoft Budgets. Alternatively, use one of the template processes delivered with your system to populate the budget tables with data already in PeopleSoft HCM.

Budget Levels

With PeopleSoft HCM, establish budgets at the following levels (budget levels aren't mutually exclusive):

  • Department

  • Position pool

  • Positions

  • Appointment

  • Job code

Depending on how you manage encumbrances and distributions for your organization, you can specify whether to steer your budgets using Position Management. If you use Position Management, you'll tie budgets to positions, to groups of positions (called Position Pool), or to appointments. If you're not using Position Management, you'll set up budgets to work at the job code level or at the appointment level.

Once you've established budgeting levels, link earnings, deductions, and tax budget items to multiple funding sources. Also specify the sequence in which the system uses the funds.

Note:

Define budgets for only those departments, positions, position pools, job codes, and appointments that you've already defined as part of your general setup options for PeopleSoft Human Resources.

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