Inbound Data Values to HCM from PAISY

The exchange of data between the HCM and PAISY systems uses the following payroll information from PAISY for processing:

  • Tariff Information

  • Salary plan data

  • Post planning

  • Absence data

  • Family allowance

Tariff Information and Salary Plan Data from PAISY

During the payroll calculation the actual tariff information is calculated. In cases where there is a difference between the actual tariff step and the step from the previous calculation, PAISY returns the new step to HCM. The information is sent to HCM only when a change occurs in the tariff information due to a new calculation of the actual employee’s step.

PAISY Payroll will send the following updated field values to HCM using the GPS_SAL_PLAN table:

  • EmplID

  • Empl Rcd

  • EffectiveDate

  • Salary Plan

  • Salary Grade

  • Step

HR then uses this table for further employee step calculations.

Post Planning

The HCM Post Planning system retrieves absence information from the PAISY advanced payroll system.

Absence Data

Post Planning needs to know when an employee is on a long term absence. Long term absence information is stored in the PAISY system.

The absence information needed for HCM Post Planning is provided via a shared table between HCM and PAISY in the GPS_POST_NOTIFY table. This way ADP PAISY provides absence data relevant for HCM Post Planning and the absence data is easily accessed by HCM processes for planning management.

Family (Ehegattenbezogener Anteil) and Child (Kinderbezogener Anteil) Allowance

The claim on the family allowance for married employee (civil servant) depends on whether his spouse is a civil servant or not. For a non-civil servant spouse, the full amount is contributed (111,83 Euro x % FTE). When the spouse is also a civil servant, both have a claim on the family allowance based on their respectively FTE’s.

The system uses this data for family allowance based on family status:

  • Employer of spouse

  • Family status

  • Name of spouse

  • Employer of spouse

  • Address of employer of spouse

  • FTE of spouse

The child related part of family allowance depends on the entitlement for a child allowance (EStG and BKGG). The employee civil servant should be eligible for a child allowance to apply and get an entitlement for child related part of the family allowance. Civil servants in the grades from A1 until A5 can claim an increased amount of the child related part of family allowance. The amount of the child related part of family allowance is independent from the FTE.

The system uses this data for family allowance based on child allowance:

  • Name of child (per child)

  • Numbering of child (per child)

  • Date of birth of child (per child)

  • Eligible for child allowance

  • Eligible for child part of family allowance

  • Entitlement for increased amount

An employee’s spouse and children information is recorded in the system on the Dependent Information component, regardless of the attribution of the allowance. On the Personal Profile page of this component, use the Germany flag section to indicate if a spouse or dependent is eligible for a family allowance.

Since HCM needs to maintain the final amount paid out for the employee child allowances, PAISY populates the integrating GPS_INBOUND_DTA table with this payout information after payroll is run. The data in this table is then used by HCM for reporting on the child and family allowances.