Outbound Values from HCM to PAISY

The exchange of data between the PAISY and HCM systems uses the following payroll information from HCM for processing:

• Full-time equivalency (FTE)

• Tariff Information

• Salary plan data

• Job compensation rate

Full-Time Equivalency from HCM

The PeopleSoft system calculates FTE using the product of the standard hours of the job multiplied by the annualization factor of the job's standard (Std) work period which is then divided by the product of the default standard hours multiplied by the annualization factor of the default full time standard hours work period, as shown in this equation:

Equation used to calculate FTE (Full-Time Equivalency)

This table defines the components of the FTE calculation:

Element	Descriptions
Job standard hours	Standard hours from the Job table for a given employee record.
Annualization factor of the job standard work period	Annualization factor from the HR Frequency Table (PS_FREQUENCY_TBL) based on the frequency from JOB.
Default full time standard hours	Standard hours from the Salary Plan Table (PS_SAL_PLAN_TBL), if a salary plan is defined for the employee and if both standard hours and standard work period are defined for this salary plan. If no salary plan is defined for the employee, the system uses the values on the Org Defaults by Permission Lst component (PS_OPR_DEF_TBL_HR).
Annualization factor of the default full-time standard hour work period	Annualization factor from the HR Frequency Table (PS_FREQUENCY_TBL) based on the frequency from Salary Plan. If a salary plan is not defined for the employee, the system uses the Org Defaults by Permission Lst component (PS_OPR_DEF_TBL_HR). When the standards hours on the salary plan change, a new FTE calculation is done at an employee level: all GPS employees in Job will have their JOB standards hours recalculated based on the new standards hours from the salary plan.

The system uses the FTE % field on the German Public Section (JOB_DATA_GPS) page in Job Data, where an organization supporting German Public Section stores the FTE as a percentage (%).

This field information is stored on the GPS_JOB table, which is a child of JOB.

Note:

The FTE job processing behind the scenes uses the core Job Data FTE as a decimal instead of percentage.

Tariff Information from HCM

When an employee is assigned to a group of tariff employed people, the payroll needs to know the assigned tariff group, grade, and step. Payroll calculates the pay elements based on this information. When there is an intermediate change of tariff information, the new information replaces the existing information in the payroll product.

Salary Plan Data from HCM

PeopleSoft HCM enables you to define parameters, such as review rating scale, currency, salary ranges, and labor agreement information at the salary plan and grade levels, which the system enters as default information at the worker’s Job Data level. A German tariff (such as Metal, Banking, Building, Public Sector, and so forth) and Tariff area are also associated to a salary plan.

For information on how to set up salary plans, grades, and steps, see PeopleSoft Human Resources Manage Base Compensation and Budgeting: Understanding Salary Plans.

When the standards hours on the salary plan changes, the system will perform an FTE calculation at an employee level. All German Public Section employees with this salary plan will have their job standard hours recalculated based on the new standards hours from salary plan.

The HCM salary plan interfacing table between HCM and ADP is the GPS_SAL_PLAN table. The ADP/PAISY process populates the interfacing table. HR then uses this table for further employee step calculations such as promotions and demotions.