Managing Position Data

When you create new positions, Human Resources uses data that you entered in the Department Table, Job Code Table, and Location Table and inserts the default values in several position data fields. You can override some defaults when you need to enter exceptions for a particular position.

Note:

If you override a default, the system carries the default forward when a new row is inserted.

When you change the department ID, job code, or location, the system will change the default values of the salary plan, grade, and step fields. The system uses the default salary plan from the source you enter last, from the department that's associated with a location, the location, or the job code, provided you associated salary plans with both locations and job codes. The system provides the default salary grade and step that is associated with the job code; however, grades and steps are not associated with a location.

When you change the Job Code, Department, or Location values, the system inserts new default values into select fields even if the fields are populated. Default field values are derived from the source codes and tables.

Updated Field	Defaulted Fields	Source Table
Job Code	Manager Level	Job Code Table: Manager Level
Job Code	Reg/Temp	Job Code Table: Regular/Temp
Job Code	Union Code	Job Code Table: Union Code
Job Code	Title	Job Code Table: Job Title
Job Code	Short Title	Job Code Table: Short Job Title
Job Code	Detailed Position Description	Job Code Table: Job Description
Department	Company	Department Table: Company
Department	Location	Department Table: Location
Department	Reports To	Department Table: Manager Position
Job Code	Service	Job Code Table: Service
Job Code	Rank	Job Code Table: Rank
Job Code Department Location	Salary Admin Plan	Job Code Table: Salary Admin Plan Location Table: Salary Admin Plan (when changing a location or department that is associated with a location)
Job Code	Grade	Job Code Table: Grade Note: The system only updates this field when the Include Salary Plan/Grade check box is selected on the Position Data – Description page.
Job Code	Step	Job Code Table: Step
Job Code Location	Standard Hours	Job Code Table: Standard Hours Salary Admin Plan Table: Standard Hours (when changing the location)
Job Code Location	Work Period	Job Code Table: Standard Work Period Salary Admin Plan Table: Work Period (when changing the location)
Job Code	Mon-Sun	Job Code Table: Standard Hours/5, populated as Mon-Fri
Job Code	(E&G) Calc Group (Flex Service)	Job Code Table: Service Calculation Group
Job Code	(USA) FLSA Status	Job Code Table: FLSA Status

Note:

If you change the default values in the Job Code, Department, or Location components after creating the position, the system does not update the values in the Position Data component.

Updating Position Changes in the Job Data Component

Several fields in the Position Data component match fields in the Job Data component. When you modify information on the position data pages, the system can maintain matching fields in the position incumbent's job data record if:

• The position is active.

• You have selected the update incumbent option for the position.

• The incumbent's job data record does not have the Override Position Data option selected.

When you change fields in the Position Data component, the Update Incumbent process may run, thereby updating fields in the incumbent's job record.

Note:

The system updates the Department Entry Date and Job Entry Dt fields with the position data's effective date.

Updated Field In Position Data Component	Updated Field In Incumbent's Job Record
Adds to FTE Actual	Adds to FTE Actual (E&G only)
Business Unit	Business Unit Department Set ID Location Set ID Salary Set ID Jobcode Set ID
Classified Indicator	Classified Indicator (E&G only)
Company	Company
Department	Department ID Department Entry Date
FLSA Status	FLSA Status
FTE	FTE (E&G only)
Full or Part Time	Full or Part Time
Grade	Grade
Jobcode	Jobcode Job Entry Dt
Location	Location
Reg/Temp	Reg/Temp
Regulatory Region	Regulatory Region Labor Agreement Set ID
Reports to	Reports to
Salary Admin Plan	Salary Admin Plan
Standard Hours	Standard Hours
Shift	Shift
Step	Step
Union Code	Union Code
Work Period	Work Period

Note:

The system only updates the Grade, Salary Admin Plan and the Step fields when a user selects the Include Salary Plan/Grade check box on the Position Data – Specific Information page.