Integrating with PeopleSoft Payroll for PeopleSoft North America and Global Payroll

Integration between Variable Compensation and these two payroll applications is automated through PeopleSoft Integration Broker. The variable compensation administrator does not run any processes for this integration. If awards are returned due to error, the VC administrator must resolve the reason for the error. The VC administrator can also request that awards be rejected if they are submitted in error.

These steps summarize the award payout integration between variable compensation (VC) and the PeopleSoft Payroll for North America and PeopleSoft Global Payroll applications.

Note:

In this summary, payroll refers to both the PeopleSoft Payroll for North America and PeopleSoft Global Payroll applications unless otherwise specified.

  1. VC publishes awards.

    When the status of all individual awards on the Allocate Awards page is D, S, or C, the system changes the group status to D and publishes a message that inserts the awards into a publishing staging table. The Group Status and individual Award Status on the Allocate Awards page are changed to S (submitted).

  2. Payroll subscribes to the message.

    Subscription inserts the awards into a subscribing staging table.

  3. Payroll validates or rejects the VC data.

    • Validated awards:

      If VC data is valid, payroll proceeds with processing.

    • Erred or rejected awards:

      When payroll validates the VC data, it checks for error conditions that require correction prior to payroll processing. If errors are detected, payroll publishes an acknowledgment to VC and supplies reason codes.

  4. VC subscribes to the acknowledgement of rejected or erred awards. The subscription updates the Award tables.

    • If all awards for a specified VC plan and payout period are rejected at VC request due to error in VC submission, the Group Status and Award Status are changed to J (rejected).

    • If awards fail validation, the Group Status and Award Status are changed to E (error) and payroll supplies a reason code.

    • The award date is updated to the current date.

    • Workflow notification of erred or rejected awards is sent to the VC administrator.

      If the awards are erred or rejected by PeopleSoft Payroll for North America, the VC administrator can run the Subscription Error report to see the details of rejections, errors, and reasons. Otherwise, the VC administrator can check the Service Operations Monitor to view the details.

    • VC administrator corrects the awards and sets the individual Award Status to D (ready to submit). When all individual awards have the status of D, S, or C, the Group Status is changed to D, which triggers publishing of the awards.

  5. Payroll processes validated awards and issues checks.

  6. Payroll publishes a verification of payment to VC.

  7. VC subscribes to the verification of payment. The subscription updates the Award tables.

    • The subscription updates the Group Status and Award Status to P (paid/granted).

    • The subscription updates the Award Date to the value set by payroll as the date of payment (PeopleSoft Payroll for North America only).

Error Reason Codes

When PeopleSoft Payroll for North America or PeopleSoft Global Payroll publishes notification of erred awards (Award Status of E), the notification includes reason codes for the error.

  • PeopleSoft Payroll for North America error reason codes:

    • Invalid Earning Code (Invalid EC).

    • Invalid Employee ID & Record# (Invalid EE).

    • Invalid Currency Code (Invalid CC).

    • Transaction already exists (Tran exist).

    • Amount Exceeds Payroll Maximum (Exceed Max).

  • Global Payroll Error Reason Codes:

    • Invalid Currency Code (Invalid CC).

    • Transaction already exists (Tran exist).

    • Error Updating Gen PI (PI Err).

    • Error Updating ACK_PUB (Pub Err).

    • Invalid Pin Number (Pin Err).

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