Adjusting Contract Employee Prepay Balances

Pages Used to Adjust Contract Prepay Balances

Page Name Definition Name Usage

Prepay Balances Page

BALANCES_PREPAY1

(E&G) Review a contract employee's benefits deduction prepay balances if you use the Contract Prepay feature.

Before using this page, you must set up the Contract Prepay Options page.

Prepay Balance Adjustments Page

BALANCES_PREPAY2

(E&G) Review a contract employee's benefits deduction prepay balance and balance history if you use the Contract Prepay feature.

Before using this page, you must set up the Contract Prepay Options page.

Adjust Prepay Balance1 Page

ADJ_PREPAY_BAL1

(E&G) Enter a reason for adjustments to an employee's benefits prepayment balance.

Adjust Prepay Balance2 Page

ADJ_PREPAY_BAL2

(E&G) Adjust an employee's benefits prepayment balance.

Understanding Contract Employee Prepay Balance Adjustments

The system creates a prepay balance record when the Pay Confirmation process is run, and it shows a benefits deduction prepayment. The Pay Confirmation process continues to update the prepay balance record with each run. When the prepay balance reaches zero, the system deletes the record.

You cannot make an adjustment to issue a refund for overpayment using the PrePays component (ADJ_PREPAY_BAL). Use paysheets to make a one-time deduction refund.

Note:

You must set up a PREPAY deduction code on the Company General Deductions Table to use PREPAY as a deduction code.

Prepay Balances Page

(E&G) Use the Prepay Balances page (BALANCES_PREPAY1) to review a contract employee's benefits deduction prepay balances if you use the Contract Prepay feature.

Before using this page, you must set up the Contract Prepay Options page.

Navigation:

  • Payroll for North America, and then Periodic Payroll Events USA, and then Balance Reviews, and then PrePays, and then Prepay Balances

  • Payroll for North America, and then Periodic Payroll Events CAN, and then Balance Reviews, and then PrePays, and then Prepay Balances

This example illustrates the fields and controls on the Prepay Balances page.

Prepay Balances page
Field or Control Description

Company

The company that issued the contract.

PrePay Balance

The employee's benefits deduction prepay balance (how much the employee has overpaid in anticipation of benefits coverage that extends past the pay period).

Prepay Balance Adjustments Page

(E&G) Use the Prepay Balance Adjustments page (BALANCES_PREPAY2) to review a contract employee's benefits deduction prepay balance and balance history if you use the Contract Prepay feature.

Before using this page, you must set up the Contract Prepay Options page.

Navigation:

  • Payroll for North America, and then Periodic Payroll Events USA, and then Balance Reviews, and then PrePays, and then Prepay Balance Adjustments

  • Payroll for North America, and then Periodic Payroll Events CAN, and then Balance Reviews, and then PrePays, and then Prepay Balance Adjustments

This example illustrates the fields and controls on the Prepay Balance Adjustments page.

Prepay Balance Adjustments page
Field or Control Description

Sequence Number

The sequence number of the adjustment reason. If more than one adjustment occurs in a day, the number in this field indicates which adjustment took place first.

Prepay Balance Adjustment

Field or Control Description

Adjustment

The amount of the prepay balance adjustment. For example, if you increase prepayments by 20 USD per month for the remaining six months of the contract term, this field displays 120.00 USD (20 USD * 6 months = 120 USD).

PrePay Balance, Before and After

Displays the prepay balance before and after the adjustment.

Adjust Prepay Balance1 Page

(E&G) Use the Adjust Prepay Balance1 page (ADJ_PREPAY_BAL1) to enter a reason for adjustments to an employee's benefits prepayment balance.

Navigation:

  • Payroll for North America, and then Periodic Payroll Events USA, and then Balance Adjustments, and then PrePays, and then Adjust Prepay Balance1

  • Payroll for North America, and then Periodic Payroll Events CAN, and then Balance Adjustments, and then PrePays, and then Adjust Prepay Balance1

This example illustrates the fields and controls on the Adjust Prepay Balance 1 page.

Adjust Prepay Balance1 page
Field or Control Description

Adjustment Reason

Enter the reason for the adjustment to the benefits deduction prepayments.

Adjust Prepay Balance2 Page

(E&G) Use the Adjust Prepay Balance2 page (ADJ_PREPAY_BAL2) to adjust an employee's benefits prepayment balance.

Navigation:

  • Payroll for North America, and then Periodic Payroll Events USA, and then Balance Adjustments, and then PrePays, and then Adjust Prepay Balance2

  • Payroll for North America, and then Periodic Payroll Events CAN, and then Balance Adjustments, and then PrePays, and then Adjust Prepay Balance2

This example illustrates the fields and controls on the Adjust Prepay Balance2 page.

Adjust Prepay Balance2 page
Field or Control Description

PrePay

Enter the amount of the prepay adjustment in either positive or negative amounts.

Balance

Displays the balance of the prepaid deduction amount after taking into consideration the prepay adjustment amount.