Deduction Override Processing in Paysheet Creation

The Create Paysheet process enters and overrides the values in the general and benefits deduction taken fields on the paysheet from the values in the Pay Calendar table page, Payroll Options 2 page, Override Benefits Deductions page, and Create Additional Pay component (for separate check) respectively. The deduction taken fields are then accessible for manual overrides on the By Paysheet - One-Time Deductions overrides page at the employee level.

Example of Deduction Override Evaluation Processing in the Create Paysheet COBOL SQL Process (PSPPYBLD)

The details of deduction override evaluation processing in the Create Paysheet process are outlined below in the form of an example.

1. Pay Calendar Table

The default deduction taken values on the paysheet are the Pay Calendar settings as defined on the Pay Calendar Table page. This example assumes the following values:

Field or Control	Description
General Deductions Taken	Deduction
Benefit Deductions Taken	Subset
Benefit Ded Subset ID (benefit deduction subset ID)	ABC

2. Payroll Data

The process reviews each employee's payroll data for overrides, as established on the Payroll Options 2 page:

Deductions Taken Value	Effect on Paysheet
NoOverride	No change to the General Deductions Taken field.
Deduction	The General Deductions Taken field is overridden with Deduction.
Subset with the subset ID of XYZ	The General Deductions Taken field is overridden with Subset and the Subset ID field is overridden with XYZ.
None	The General Deductions Taken field is overridden with None.

3. Benefit Deduction Processing Overrides

The Create Paysheet process reviews the values established on the Override Benefits Deductions page. For employees with multiple jobs that have different benefit plans, each payline is processed separately for benefit deduction overrides:

Deductions Taken Value	Effect on Paysheet
NoOverride	No change to the Benefit Deductions Taken field.
Deduction	The Benefit Deductions Taken field is overridden with Deduction.
Subset with the subset ID of LMN	The Benefit Deductions Taken field is overridden with Subset and the Subset ID field is overridden with LMN.
None	The Benefit Deductions Taken field is overridden with None.

4. Additional Pay

The Create Paysheet process pulls in the values established on the Create Additional Pay component.

• If the Create Additional Pay component is not set up for a separate check (the Sep Chk # [separate check number] field is empty), the general and benefit deductions taken values for the additional pay on the paysheet default to the values that are established for the regular pay payline.

• If the Create Additional Pay component is set up for a separate check (the Sep Chk # field has a value from 1 to 99) the payline for regular pay remains at the override(s) determined in the review of payroll data and benefit deduction processing override in steps two and three.

  The process then reviews the Deductions Taken values on the Create Additional Pay component for the override(s) to apply on that additional pay payline only.

a. General Deductions Taken on the Create Additional Pay Component

General Deductions Taken Value	Effect on Paysheet
NoOverride	No change to the General Deductions Taken field.
Deduction	The General Deductions Taken field is overridden with Deduction.
Subset with a subset ID of GHI	The General Deductions Taken field is overridden with Subset and the Subset ID field is overridden with GHI.
None	The General Deductions Taken field is overridden with None.

b. Benefit Deductions Taken on the Create Additional Pay Component

Benefit Deductions Taken Value	Effect on Paysheet
NoOverride	No change to the Benefit Deductions Taken field.
Deduction	The Benefit Deductions Taken field is overridden with Deduction.
Subset with a subset ID of RST	The Benefit Deductions Taken field is overridden with Subset and the Subset ID field is overridden with RST.
None	The Benefits Deductions Taken field is overridden with None.

5. Paysheet One-Time Manual Overrides

The final general deduction and benefit deduction value established for the paysheet in the Create Paysheet process remains available to be manually overridden on the By Paysheet - One-Time Deductions page. Any manual override to the General Deductions Taken or Benefit Deductions Taken field on a paysheet sets the corresponding deduction status indicator to U (user update), so that the calculation process will not override this manual value.

The manual override on the By Paysheet - One-Time Deductions page overrides individual deduction codes to be taken on this check only.