Processing Overview

Payroll for North America enables you to send taxes, benefits, garnishments, and voluntary deductions withheld from employee paychecks directly to Payables for payment. Payables issues payments in the form of checks or electronic funds transfers, as required by the third-party, and makes the appropriate general ledger entries.

This diagram illustrates the Payables interface processing for sending deductions to PeopleSoft Payables:

This diagram illustrates the Payables interface processing for sending deductions to PeopleSoft Payables.

Note:

The pay run must be confirmed before extracting deductions. In addition, the Non-Commitment Accounting GL Interface process (PAYGL01 or PAYGL01A), the Commitment Accounting Actuals GL interface process (PAYGL02 or PAYGL02A), or the Distribute Payroll Data for AP process (PAYGL01 or PAYGL01A) must be processed successfully before extracting deductions.

To extract and send deduction vouchers to Payables:

1. Run one or more extract processes to move selected deductions into temporary tables for viewing.

   You can extract nontax deductions; U.S. federal, state, or local taxes; or Canadian taxes.

   The system updates the AP Status field on the Review Paycheck component (PAY_CHECK) with an X to indicate that the deduction has been extracted for payment through Payables.

2. Review and validate proposed payments.

   • The Review AP Extract-Headers - Review AP Extract-Lines page displays summary data by vendor.

   • The Review AP Extract-Lines - Review AP Extract-Lines page displays details of deductions.

   • The AP Extract Audit report (PAYXTRCT) lists details of extracted nontax deductions.

3. Send vouchers to Payables.

   Run the Send Vouchers to AP process (PYAP_VCHPOST), which creates and sends the vouchers to Payables.

   The system updates the AP Status field on the Review Paycheck component (PAY_CHECK) with an S to indicate that the deduction has been sent and clears deductions from the temporary tables.

4. Review the PeopleSoft Integration Broker Service Operations Monitor to confirm that the voucher records were successfully sent.