Export Processing and Multiple Jobs

To export data for an employee with multiple jobs, the following criteria is used:

• An export record is created for each job that is set up with a Payroll Interface company/pay group.

• All records that use the employee record number in the key send the appropriate data for that record number.

• All records that do not contain the employee record number in the key (for example, personal data) send the same information that applies to all export records.

• All of the employee's jobs are exported, whether the jobs are from the same or different pay groups or the same or different companies.

• When a concurrent job is added or terminated, it is processed the same way that a single job is added or terminated.

If you define unique IDs by combining the PeopleSoft EMPLID and record (job) number, you create separate employees in the third-party payroll system for each job.

If you use multiple jobs in PeopleSoft HCM, but only want to export a single job through Payroll Interface, you might instead identify a particular job record number for all employees, then create an instance ID attached to the record-mapped-to job, to include only that specific job record number.

Payroll System IDs

You can add another key besides the PeopleSoft EMPLID, the national ID, and the payroll interface employee ID. You can use a view, the multiple national ID field on the personal data pages, or the Payroll Interface existing translation logic. The approach that you choose depends on the third-party payroll requirements.

If you need a single check, create a view to combine the values into one amount for each deduction code. Payroll Interface treats each employee ID or employee record number as a separate row of information. Each job is treated as a separate check. This gives you tremendous flexibility when mapping information to the third-party payroll system.