Deduction Processing and Multiple Jobs

To calculate deductions for an employee with multiple jobs, the following criteria is used:

• An employee with multiple jobs can have different benefit programs for each job.

• If an employee has multiple jobs, some of which use the same benefit program, one of the jobs must be selected as the primary job.

• If an employee has multiple jobs, all of which use different benefit programs, each job is selected as the primary job.

• Deductions are calculated only for primary jobs.

This table shows possible job and benefit program combinations for three employees:

EMPLID	EMPL_RCD	Benefit Program	Benefit Record Number	Primary Benefit Job
8412	0	BAS	0	Y
8412	1	FLX	1	Y
8412	2	FLX	1	N
8200	0	BAS	0	Y
8300	0	BAS	0	Y
8300	1	BAS	0	N

Benefit deductions use key fields EMPLID and EMPL_RCD. General deductions use key fields EMPLID and COMPANY (but not EMPL_RCD). Because the key fields are not the same, benefit deductions and general deductions are processed differently. The following tables show the deduction results for the employee whose EMPLID is 8421.

CHECK Array:

EMPLID	Benefit Program (index for more than one)	BEN_RCD
8421	BAS	0
8421	FLX	1

DARRY Array:

Benefit Plan	Benefit Program	BEN_RCD
20 Life	BAS	0
00 (general)	none	999
20 LifeX	FLX	1

DED_CALC table results:

Company	Pay Group	Pay End Date	EMPLID	EMPLID_RCD	Plan Type	Benefit Plan
PST	WK1	07/03/00	8412	0	20	LIFE
PST	WK1	07/03/00	8412	0	00	none
PST	FLX	07/03/00	8412	1	20	LIFEX

Benefit Deductions

In the preceding example, Payroll Interface treats each EMPLID/EMPL_RCD key field combination as a separate row of information; each job is treated as a separate check. The EMPLID and all multiple jobs will be run through the deduction calculation process. Although a separate row is created for each multiple job in the payroll interface, all of the employee's multiple job deductions are processed at the same time.

General Deductions

In the preceding example, general deductions should be taken against only one of the jobs. However, because general deductions do not include the EMPL_RCD key field, you must manually select the EMPL_RCD using the Payroll Options (PAYROLL_DATA) component, Payroll Options 2 page, Deduction Calc Record field. The Deduction Calc Record (Deduction Calculation Record) field appears for employees who have:

• Multiple jobs in the same company.

• Different benefit programs for each job.

• General deductions.