Applicant Security

Access to applicant data depends on whether the user has standard applicant security or enhanced applicant security.

Standard Applicant Security

With Standard applicant security, the only restrictions on applicant data are based on which pages the user can access.

For example, users with access to the Search Applicants page can see all applicants. Users can select the “Search My Applicants” check box to filter the search results to include only applicants who are associated with the user’s own job openings. However, this is just an optional filter, as the user can simply deselect the check box to search for other applicants.

A user who does not have access to the Search Applicant page could still have access to the Manage Applicant page. The user can therefore access the applicant data using links on pages such as the Recruiting Home or the Manage Job Opening page. The user can therefore view only applicants who are associated with job openings to which the user has access. However, the Manage Applicant page shows all of the applicant’s jobs. The user therefore can see if the applicant has applied for jobs to which the user does not have access.

Enhanced Applicant Security

Enhanced applicant security is configured for recruiting role types—it is not a system-wide setting.

With enhanced applicant security, users cannot see applications for jobs to which they do not have access. They see only applicants who applied for the user’s own job openings and applicants who applied without a job opening.

(Remember that enhanced applicant security also has a narrower definition of the user’s own job openings. Department tree security is not applicable, so the user must be the creator or a hiring team member for the job opening. Approver access is not relevant to enhanced applicant security because there are no applicants for job openings that are pending approval.)

Enhanced applicant security ensures that pages throughout the recruiting system show only information related to the user’s own job openings. For example, on the Manage Applicant page, users sees only their own jobs. If an applicant applies for five jobs, and the user only has access to two of them, the user sees only those two jobs on the Manage Applicant page.

For a more details description of enhanced applicant security, see Understanding Enhanced Applicant Security.