Recruiting Status Areas

Recruiting statuses help a recruiter identify the circumstances of an applicant and job opening.

The Six Status Areas

PeopleSoft Talent Acquisition Manager has six areas (known as recruitment areas) in which statuses are tracked:

  1. Job Openings: helps identify where to focus efforts regarding a job opening.

    For example, the job opening status can indicate whether a job opening is Pending Approval, Open, or Filled/Closed.

  2. Applicants: helps identify who to act on, and what actions to take.

    For example, the applicant status can indicate whether the applicant is Active, Inactive, or Hired.

  3. Recruitment Summary: indicates an applicant's overall status with regards to a particular job opening.

    For example, the recruitment summary status, or disposition, can indicate that an applicant has Applied, been Reviewed, been Screened, been Interviewed, received an Offer, or been Hired or Rejected.

    Although the disposition is specific to a single job opening, applicants can also apply without identifying any job openings. The "no job selected" application also has a disposition.

    Important:

    On recruiting pages, the status in this area is called the applicant's disposition.

  4. Route: indicates the options for further steps to take for an applicant after screening or other preliminary assessment.

  5. Interview: identifies the progress of an applicant within the interview stage and the options for further steps to take for the applicant.

  6. Offer: identifies the progress of an applicant within the offer stage.

Status codes within the recruiting areas provide a convenient way to assign consistent business rules to your recruiting activities. When you define status codes, you can also define status change effects so that a status change in one recruitment area can affect the status in another recruiting area. This cascading effect relieves you of the responsibility for managing some of your recruiting processes.

For example, when you hire an applicant into a job opening, you can set the status of the applicant to Hired, the status of the job opening to Filled/Closed, the dispositions of all other applicants for that job opening to Reject - Another Applicant Was Hired, and the hired applicant's disposition with regards to any other job openings to Reject - Selected for Other Position.

Note:

Although the Route, Interview, and Offer status areas might seem to be sub-statuses for the Route, Interview, and Offer dispositions, it is important to understand that these are separate status areas. Any relationship between them and the applicant's disposition is a result of status change effects.

Dispositions and Phases

Dispositions (the statuses in the Recruitment Summary area) track the progress of an applicant through the entire recruiting process. Non-draft dispositions are associated with predefined phases. On the Manage Job Opening page: Applicants tab, you can filter the list of applicants based on these phases.

The predefined phases are, in order:

  1. Applied

  2. Reviewed

  3. Screen

  4. Route

  5. Interview

  6. Offer

  7. Hire

  8. Hold

  9. Reject

The Route and Interview Status Areas

The Route and Interview status areas serve a slightly different purpose than the other status areas.

For example, consider the delivered statuses for the Interview area: Interview, Make Offer, Hold, Reject, Withdrawn, and Withdrawn Application. These do not suggest the stages of the interview process (which might be more like scheduled, cancelled, and complete). Rather, these statuses indicate the beginning of the process (Interview) and then the possible next steps that you might want to take when the interview takes place.

When managing an applicant's interview, the interview statuses are used in two ways. First, the statuses are available in the interview evaluation form, where interviewers select a status to indicate what action they recommend. Recommending a status does not update the status, it simply provides feedback to the recruiter who eventually does update the status. Second, the statuses are available as choices when the recruiter selects a final recommendation after all interviews are complete. When the recruiter selects a final recommendation, status change effects update the applicant's disposition accordingly. For example, if the final recommendation (and thus the final interview status) for the applicant is Reject, and if you use the delivered status change effects, the system updates the applicant's disposition to Reject

The Route status area works the same way. The delivered statuses are Routed, Invite for Interview, Hold, Reject, Withdrawn, and Withdrawn Application. The recruiter sends out a request for routing recommendations, the recipients of that request recommend one of the statuses, the recruiter selects a final routing status, and status change processing in turn updates the applicant's disposition.