Periods and Period Instances

All time period definitions include the period length (for example, you could define a weekly period to have a length of one week, two weeks, and so on) and the frequency of the time period. The definition of time and frequency is separate from the time period calendar to make reusing time periods easy and to provide maximum flexibility during setup.

To define a time period:

  1. Define the different period types to use for time reporting, tracking attendance, or processing rules.

    Note:

    Each time you create a time period using one of the time period pages described in this section, the system generates a time period ID. This ID uniquely identifies the time period.

    Begin Date End Date Frequency

    1 July

    1 July

    Daily

    1 July

    7 July

    Weekly

    1 July

    30 July

    Monthly

    1 July

    15 July

    Semi-Monthly

    1 July

    31 September

    Quarterly

  2. Generate period instances.

    Generate actual "instances" of period types on a calendar by running the Build Time Period Calendar Process. For example, a defined weekly period begins on Monday and ends on Sunday. This period doesn't exist in the system until instances of it are generated on a calendar. To create periods based on your period definition:

    1. Define the start and end dates of your calendar. (for example, 1 February 2000 to 1 February 2001).

    2. Specify the period types to include (daily, weekly, monthly, and so on).

    3. Generate actual periods by running the Build Time Period Calendar process.

  3. Define additional components.

    Time Periods Used in the Definition of: Where Used:

    Workgroups

    If the period is a time reporting period, link the period, by its time period ID, to a workgroup on the Workgroup page. Or, enter a time reporting period for individual time reporters on the Maintain Time Reporter Data page. If you do so, this period ID overrides the reporting period associated with the time reporter's workgroup.

    Rules

    If the period is used to define a time segment for rules processing, link it, by its time period ID, to the rule on the Define Rule Header page.

    Attendance Tracking

    If the period is an attendance-tracking period, link it, by its time period ID, to the definition of the attendance program on the Attendance Program page.

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