Setting Up ACA Time Reporting Codes

The employer can use the Time Reporting Codes table to capture the Time Reporting Codes (TRCs) to be used to calculate the average service hours. Enter the following data in the table:

• Workgroup

• Effective Date

  and

• Time Reporting Codes.

Pages Used to Set Up ACA Time Reporting Codes

Page Name	Definition Name	Usage
ACA Time Reporting Codes Page	ACA_TL_TBL	Define the TRCs for workgroups within the employee population subject to the ACA.
Time and Labor Groups Page	TL_GROUP_D1	Define the criteria to select the members of the group.

ACA Time Reporting Codes Page

Use the ACA Time Reporting Codes page (ACA_TL_TBL) to define the Time Reporting Codes (TRCs) that are used to calculate the average number of hours for ACA eligibility.

Navigation:

Set Up HCM, and then Common Definitions, and then Affordable Care Act, and then ACA TRC Table

This example illustrates the fields and controls on the ACA Time Recording Codes Page. You can find definitions for the fields and controls later on this page.

Field or Control	Description
Workgroup	Specify a workgroup that the employee population uses which is subject to the ACA regulations. You need to define TRCs for all applicable workgroups.
Effective Date	The effective date of the defined group of TRCs.
Time Reporting Code	Specify all of the TRCs for calculating ACA eligibility for employees belonging to the workgroup.

Time and Labor Groups Page

Use the Time and Labor Groups (TL_GROUP_D1) page to segregate your employee categories to which different measurement and stability periods are applied.

Note:

Both static and dynamic groups have to be set up according to the need. This page description explains how to set up the dynamic groups.

Navigation:

Set Up HCM, and then Security, and then Time and Labor Security, and then Dynamic Group

This example illustrates the fields and controls on the Dynamic Group - Selection Criteria page.

Field or Control	Description
Group ID	Specify a workgroup that the employee population uses which is subject to the ACA regulations. You need to define TRCs for all applicable workgroups.
Taskgroup for Time Reporting	The effective date of the defined group of TRCs.

This allows the separation of employee populations using the following categories:

• salaried employees and hourly employees

• employees whose primary places of employment are in different states

• collectively bargained employees

• non-collectively bargained employees

• each group of collectively bargained employees covered by a separate collective bargaining arrangement.