Sort and Filter Assets

You can search for any assets the same way you search for other files or folders.

You can search for assets in the search box in the banner. Enter the asset name if you know it. Or you can enter a tag associated with the asset. All assets with that tag are returned.

You can also search from within a collection or within the asset list. Open a collection or your asset list and enter a tag in the search bar to find all assets with that tag.

To filter what you see, click the filter icon in your asset list to open the filter menu.

You can filter items by collection, channel, language, type or by status. When you filter by type, you can choose to view only images, documents, video, or HTML files.

If you choose “All” for Collection, Channel, and Language and uncheck all other boxes, you can view everything.

When you filter items by status, you can limit your view to items that have properties determined by the repository where they’re managed. For example, a publishing policy may state that the assets can only be published if they’ve been approved. After those policies have been applied to the assets in the collection, you can then filter to see the following statuses:
  • Published: see assets that are marked as published and available for use.

  • Approved: see assets that are approved according to the policies in the collection.

  • Rejected: see assets that weren’t approved according to the policies.

  • Draft: see assets that are still in progress.

  • In Review: see assets that are awaiting review for approval or rejection.

Understand Translation and Filtering

It’s important to note that when you filter by language, you may see results you don’t expect. If an asset is translated into multiple languages, one asset is considered the “master” and the other translated versions are considered secondary. When you filter for a specific language, an asset may be returned in your results that doesn’t appear to be in that language. However, there may be a secondary version in that language.

To view all the languages associated with an item, select the item and click Expand. A new screen opens, showing you the translated versions of that asset.