Oracle Content and Experience Overview

Oracle Content and Experience is a cloud-based content hub that lets you manage your content and digital assets wherever you are, keeping all your files at your fingertips at home, in the office, at the airport, or in a hotel halfway across the world. Easy-to-use collaboration and workflow management help streamline the creation and delivery of your content to improve both customer and employee engagement.

Content is at the heart of all marketing and sales efforts, and with Oracle Content and Experience you can share, collaborate, process, and manage all your content easily and effectively.

  • All you need is a computer, tablet, or smartphone and you're good to go. You can manage your content just like you’d expect, adding, deleting, and moving files as needed. If a pictures needs to be approved before use on a website, you can view it on your desktop or mobile device, approve it, and move it through the design process.

  • You can share entire folders with others, or just individual files. Whatever you share, you're in control of who can get to your files and what they can do with them. You can also share websites and collections of digital assets, so others have access to all the content that’s needed for a project.

  • It’s easy to keep your content synchronized between a local computer and the cloud. Install the desktop app on all your desktop or laptop computers and it automatically keeps your files synced across all of them. No more emailing files to yourself or tedious copying to flash drives. If the files are shared and other people use the app, their shared files are automatically updated.

  • You can start conversations about files, folders, content items, or assets used in upcoming promotions, letting people post comments about it. People can also add an annotation to a file or digital asset, highlighting a specific point and making a comment about it. Or you can start an independent conversation, letting you and your team members exchange ideas about projects and processes. If you want to add a file to the conversation, just navigate to the file in Oracle Content and Experience and add it to the conversation.

  • Workflows can be set up to funnel content to the appropriate people for approval and revision, eliminating bottlenecks in your process flow. Streamlined process management and content sharing mean more efficiency and less gaps in shared knowledge.

  • Websites can be created and reviewed as needed with out-of-the-box templates and themes. You can easily preview what your site looks like on devices with different screen sizes. For an optimal mobile experience, page content is automatically rearranged on smaller screens. Your sites will use the most up-to-date information and assets to produce always-current material.

  • You can manage all the assets you need for a website in one place and set up policies governing the use of those assets. Leverage content and data from existing sources to use it effortlessly where it’s needed, right now.

  • You can easily publish and update your sites and make them available immediately. You can work on one or more updates, preview an update in the site, and then, when you’re ready, publish the update with a single click.

  • You can create content items, such as articles or blog posts or listings, and publish the items on a website or in a brochure or wherever it’s needed. Different layouts mean that the content exists separately from the format, freeing you to update your content as needed without worrying about how it will look or whether it will fit on the page.

Oracle Content and Experience: it’s there where you need it and when you need it so you’re always in touch with all your enterprise content.

Data Security

Oracle Content and Experience uses a multi-layered approach to protect your files in the cloud:

  • User name and password: You need a user account to access the service. Accounts are set and managed by your service administrator, the person in charge of managing the service for your organization.

  • File encryption: Your files are protected using Secure Sockets Layer (SSL) technology. Files are encrypted while they're uploaded (in transit) and when they’re stored (at rest) in the cloud. That prevents unauthorized use of the files.

  • Access control: You have total control over who can access your files. You can add co-workers as members of a folder, and you set the access rights for those users when they're added. In addition to sharing folders, you can also share files using links. If you send a link to a member of a folder, that person can sign in and use the file in the service. If you send the link to a non-member, that person is restricted from seeing other files in the folder.

  • Virus scanning: When you upload files to the cloud, they can be checked by a virus scanner if that option is set by your service administrator. Any files found to be infected are quarantined in the Trash bin and a special icon marks the file as infected.

  • Passcodes on mobile devices: When accessing your files on a mobile device, you can set a passcode to provide additional security. The passcode is a four-digit number that is set and managed by you on your device and it's used in addition to your user name and password. Any files that you download to your device are encrypted and you can't access those files outside of the Oracle Content and Experience app unless you specifically download the file for use on the device.