Share Folders

You can share a folder by sending a link to the folder or by adding members to the folder. Links work the same way for folders as they do for files. When you add a group or a person as a member, they have access to all the content in a folder.

Your administrator can configure public link settings, determining if you're allowed to create public links, the default and maximum permissions for links, and whether links need to expire. If you don't see some of the options described below, contact your administrator.

Create Folder Links

You can only share folder links with individuals, not groups.

  • Browser:
    1. Select the folder and click Share icon or Share Link on the menu bar.
    2. Choose the type of link (member or public).

      Note: If you create a member link, access to the folder and its items is based on the user's role on the folder. If you create a public link, access to the folder and its items is based on the role set as the system-wide default set by your administrator or by the setting on the parent folder. The role is shown at the bottom of the dialog. To change the role, click Edit Link Options, and select a new role.

    3. If you want to email the link to people, enter the users' names or email addresses.
    4. Link options, such as the type of access to this folder, and, for public links, expiration, are shown at the bottom of the dialog. If you're creating a public link, you can change these options by clicking Edit Link Options. You can select a previously created public link, change the permission, set an expiration date, and set an access code to limit access to the link.

      If you're creating a member link, you change the type of access a user has by changing member roles on the folder.

  • Desktop app: select the folder in your Oracle Content folder and right-click. You can use the Copy Link option from the Oracle Content context section to quickly create a default public link and have it copied to your clipboard for use where you need it. Or you can choose Share Link. A dialog opens where you can elect to create a Member link or a Public link or open your email program to send the link in an email message. When creating a public link, you can use the defaults or click Edit Link Options to set an access code, expiration date, and so on. You can also copy any link you create and use it elsewhere.
  • Mobile device: Tap the more actions icon (Android) or the More icon (iOS). Tap Share Link. Tap Pick Existing Link to see available links and Member links. To create a new link, enter the necessary details. When done, click Create and select the app to use to share the link.

Choose the kind of link you want to use.

Configure Access to Links

To configure access to links for the folder and its contents, access the Properties for the folder in either the desktop app or your browser. Then click Sharing and adjust the values as needed:

  • To prohibit public links for this folder and its items, disable the public links option.
  • To change the role that’s automatically assigned to people when public links are created, select a new role from the drop-down list. For example, maybe you chose the default role of Viewer for most of your folders, but for one folder, you'd like a default role of Downloader. This helps you customize link behavior for specific folders.

Add Folder Members

  • Browser: select the folder and click Members on the menu bar. Click Add Members.
  • Desktop app: select the folder in your Oracle Content folder, right-click, and choose Members from the Oracle Content context section.
  • Mobile device: tap the more icon (Android) or the More icon(iOS). Tap Members or the Add Member icon.

Enter the people or groups you want to add and an optional message. Then select the role the members will have in the folder. If you add a group, all group members will have the same role.