1. Collaborating on Documents with Oracle Content Management
  2. Share Files and Folders
  3. Share Files

Share Files

You can share a link to a file, which lets people access only that file and not other files in a folder. And depending on the app you use, you may be able to send a file directly to someone else. For example, when using a mobile device, there’s an option to send a file to someone.

Create Links

  • Browser:
    1. Select the file and choose Share Link in the right-click menu or click Share icon in the actions bar.
    2. Choose the type of link (member or public). You can't create member links for files in the root folder.

      Note: If you create a member link, access to the file is based on the user's role on the folder. If you create a public link, access to the file is based on the role set as the system-wide default set by your administrator or by the setting on the parent folder. The role is shown at the bottom of the dialog. To change the role, click Edit Link Options, and select a new role.

    3. If you want to email the link to people, enter the users' names or email addresses.
    4. Link options, such as the type of access to this folder, and, for public links, expiration, are shown at the bottom of the dialog. To change these options, click Edit Link Options.
      • For member links, you can select whether the file opens online or downloads to the user's computer. If you select open online, the user's access is based on their role on the parent folder.
      • For public links, you can select a previously created public link, change the permission, select whether anyone can access the file or only registered users, set an expiration date, and set an access code to limit access to the link.

    You can copy the link and use it elsewhere or enter an email address to send the link directly to someone with an optional note about the link.

  • Desktop app: select the file in your Oracle Content folder and right-click. You can use the Copy Link option in the Oracle Content context section to quickly create a default public link and have it copied to your clipboard for use where you need it. Or you can choose Share Link . A dialog opens where you can elect to create a Member link or a Public link or open your email program to send the link in an email message. When creating a public link, you can use the defaults or click Edit Link Options to set an access code, expiration date, and so on. You can also copy the link you create and use it elsewhere.
  • Mobile device: Tap the more actions icon (Android) or the More icon (iOS). Tap Share Link. Tap Pick Existing Link to see available links and Member links. When using a member link, you can choose an app to use to download the file or copy the link for use in another app. To create a new public link, enter the necessary details. When done, click Create and select the app to use to share the link.

See Sharing Overview for details about Member and Public links.

Configure Access to Links

To configure access to folder links, access the Properties for the folder in either the desktop app or your browser. Then click Sharing and adjust the values as needed:

  • To prohibit public links for an individual folder and its items, disable the public links option.
  • To change the role that’s automatically assigned to people when public links are created, select a new role from the drop-down list. For example, maybe you chose the default role of Viewer for most of your folders, but for one folder, you'd like a default role of Downloader. This helps you customize link behavior for specific folders.