Generating Predefined Reports in Reconciliation Compliance

Predefined reports (listed below) are available to Service Administrators for most of your reporting needs and are a useful starting point for report creation. These reports are available whether you are using the sample application or create a new application. You can review the query used to create the report and see the parameters.

There are also a few additional reports provided within the sample application that are listed in the following section.

Additionally, you can create custom reports. See Generating Custom Reports

Note:

To avoid report errors, you must enter the required parameters.

Table 14-1 Reconciliation Manager - Report Required Parameters

Report Description Required Parameters
Balance by Account Type

Displays key reconciliation metrics grouped by account type.

  • Period––Determines which period’s data is used.

  • Currency bucket––Determines which currency bucket data should be selected from for each of the currency amounts.

  • Rate Type––Determines which rate type to use in the currency translation calculation.

  • Currency––Determines which currency values should be translated to.

  • Optional: Risk Rating––Allows users to filter by risk rating.

Balance by Organizational Unit

Displays key reconciliation metrics grouped by organizational unit.

  • Period––Determines which period’s data is used.

  • Currency bucket––Determines which currency bucket data should be selected from for each currency amount.

  • Rate Type––Determines which rate type to use in the currency translation calculation.

  • Currency––Determines which currency values should be translated to.

  • Optional: Risk Rating––Filter by risk rating.

Reconciliation Compliance Analysis

Displays key compliance metrics by user.

  • Period––Data is displayed only for the selected period.

  • Optional: Minimum % Late––Enable the users to provide a threshold that filters the records to be displayed. For example, if the user enters 10, only users with 10% or more of their reconciliations completed late are displayed in the report.

Invalid Profiles

Displays invalid profiles and the reasons the profile is invalid.

N/A

Late Reconciliations

Displays reconciliations that are currently late for either the preparer role or for any reviewer level role.

Period––Data is displayed only for the selected period.

Missing Reconciliations

Displays profiles that should exist in the period but do not exist (either because they were not copied to the period, or because they were copied and deleted). “Should Exist” is determined based on the frequency of the profile matching the frequency of the period.

Period––Data is displayed only for the selected period.

Open Reconciliations Aging Analysis Analyzes the lateness of reconciliations that are still open (status not equal to closed). Only reconciliations that are not closed are included in the report, and lateness is analyzed using the reconciliation End Date (the due date associated with the last workflow role). Any reconciliation that is open, and the End Date is before the report run date, is included.

The report is comprised of the following sections:

  • All Periods: Displays the metrics associated with all periods that have qualifying reconciliations.

  • By Period: For each period with qualifying reconciliations, displays a separate section displaying the metrics for that period.

  • Currency bucket––Determines which currency bucket data should be selected from.

  • Rate Type––Determines which rate type to use in the currency translation calculation.

  • Currency––Determines which currency code the values should be translated to.

  • Aging Profile––Enables you to determine which aging profile to use when plotting the transactions in the chart.

  • Optional: Account Type––Select which Account Types to display.

Reconciliation Performance Analysis by Organizational Unit

Displays key compliance metrics by Organizational unit. A reconciliation is counted once for each workflow role assigned to the reconciliation, and the most recent workflow action “wins”. For example, if a reconciliation is prepared twice (because it was rejected after the first certification), then the second certification is included in the metrics.

Period––Data is displayed only for the selected period.

Profile Audit Trial

Displays the changes made to profiles during a user selected date range.

  • From Date––Present a calendar picker that enables the user to select the starting date.

  • To Date––Present a calendar picker that enables the user to select the ending date.

  • Optional: Account ID––Enables the user to select changes made to an account.

  • Optional: Changed By––Enables the user to select records changed by the selected user.

  • Optional: Field Changed––Enables the user to select changes made to a field.

Reconciliation Audit Trail

Displays the changes made to reconciliations during a user selected date range.

  • From Date––Presents a calendar picker that enables the user to select the starting date.

  • To Date––Presents a calendar picker that enables the user to select the ending date.

  • Optional: Account ID––Enables the user to select changes made to a specific account.

  • Optional: Changed By––Enables the user to select records changed by the selected user.

  • Optional: Field Changed––Enables the user to select changes made to a specific field.

Reconciliation Result

Presents an analysis of the magnitude of the Source System Balance in three categories:

  • Fully Reconciled—Reconciliation status is Closed, and there are no Adjustments to Source System

  • Reconciled with Open Items—Reconciliation status is Closed, but Adjustments to Source System is not zero

  • Unreconciled—Reconciliation status is not equal to Closed

  • Period––Determines which period’s data is used.

  • Currency bucket––Determines which currency bucket data should be selected from for each of the currency amounts.

  • Rate Type––Determines which rate type to use in the currency translation calculation.

  • Currency––Determines which currency values should be translated to.

  • Optional: Segment 1 & Segment 2––Filter by Account Segment 1 or Account Segment 2. If you need additional segments for filtering, create a custom report.

  • Optional: Risk Rating––Filter by Risk Rating.

Reconciliation Trend Analysis

Displays a line chart reflecting the value of a selected reconciliation balance attribute over a range of twelve periods.

  • Period––Determines which period’s data is used.

  • Account ID

  • Attribute––Select one attribute:

    Adjustments to Source System, Adjustments to Subsystem, Late Reconciliations, Late Preparations, Late Reviews, Source System Balance, Subsystem Balance, Unexplained Difference.

  • Currency Bucket––Determines which currency bucket data should be selected from.

  • Rate Type––Determines which rate type to use in the currency translation calculation.

  • Currency––Determines which currency code the values should be translated to.

Rejected Reconciliation

Displays the list of reconciliations that were rejected by any reviewer level role.

Period––Determines which period’s data is used.

Transaction Aging Analysis

Displays a pie chart reflecting the count and value of selected reconciliation transactions, grouped by aging bucket.

  • Period––Determines which period’s data is used.

  • Aging Profile––Enables you to determine which aging profile to use when plotting the transactions in the chart.

  • Transaction Type––Select which transaction type to report (Adjustments to Source System, Adjustments to Subsystem, Balance Explanations, or Variance Analysis).

  • Currency bucket––Determines which currency bucket data should be selected from.

  • Rate Type––Determines which rate type to use in the currency translation calculation.

  • Currency––Determines which currency code the values should be translated to.

Users with Late Reconciliations

Displays the count of reconciliations that are late for either the preparer role or for any reviewer level role, grouped by user name.

Period––Determines which period’s data is used.

To generate reports:

  1. From Home, select Reports.
  2. For Output Format, select one of the following:
    • XLSX - not supported for graphs.
    • HTML - not supported for graphs and charts.
    • PDF
    • CSV - does not use template and is better at faster data retrieval.

      Note:

      For reports that contain more than 10,000 records, it is recommended to use the CSV format.
    • CSV (Formatted) - is best suited for a simple data table with formatted data and does not support images, graphics, or styling in the template.

      Note:

      The CSV (Formatted) format takes additional time to generate the report to honor template formatting when compared to the CSV format. Therefore, you can select CSV to generate the data quickly or CSV (Formatted) to generate formatted template based data.

  3. Click Generate.
  4. For each parameter, select the value.
  5. Click Generate.
  6. Select Open or Save File to save the ZIP file.

The report generation process uses a backend job framework that runs report jobs in the background. If the report has an error, for example, if the size is greater than the recommended size, you see a message stating the error in the Generate Report dialog before the report is generated. For reports with very large number of records, it is recommended to use filtering to break the report down to lesser records.

Additional Predefined Reports Provided in Sample Application

In the Sample Application, there are three categories (or report groups) containing predefined reports:

  • Compliance Reporting
  • Reconciliation Manager (these are the same predefined reports as outlined above)
  • Variance Analysis

Table 14-2 Compliance Reporting Report Group - Required Parameters

Report Required Parameters
Large Unexplained Difference

Period––Determines which period’s data is used.

Aging Violations

Period––Determines which period’s data is used.

IC Unbalanced

Period––Determines which period’s data is used.

Warnings

Period––Determines which period’s data is used.

Table 14-3 Variance Analysis Report Group - Required Parameters

Report Required Parameters
Variance Analysis Detailed

Period––Determines which period’s data is used.

Variance Analysis Summary

Period––Determines which period’s data is used.