Create a Change Management Plan

Create a change management plan to build engagement with your EPM CoE stakeholders for your cloud transformation.

Change will be common during your cloud adoption process. One of the responsibilities of the EPM CoE is to create and promote a change management plan. A change management plan should prepare the individuals in your organization for the cloud adoption initiative, support them during the transformation, and help them evolve by providing opportunities for growth.

The EPM CoE should also keep your organization updated with the transformation in people, processes, and technology. It's a good practice to formalize a monthly communication cadence and channels to ensure that your organization is informed and engaged. Use the examples in the following table to create a change management plan for your organization.

After you create your plan, you will be ready to manage change.

Table 2-7 CoE Change Management Plan and Examples

Change Management Plan Examples
Considerations Company priorities and goals
  Organizational culture and history
  Internal buy-in
  Business and technology joint initiative
  Difficulties and barriers to change
Success metrics The metrics from Measure Success
  Reducing the effort to close the books or reducing the forecasting cycles
  Percent of accounts reconciled automatically
  Reduced TCO
  Reduced maintenance time
  Reduced time to report
  Percentage in savings
  Manageability
  Increased forecast accuracy
  Other key performance indicators (KPIs) that you identified
Change implementation approach Transformational approach
  Blueprints to drive transformation
  Motivation to embrace change
  Setting up employees for success
  Opportunities for employee growth
  Building a supportive environment for learning
  Recognizing change champions
Documenting the change Ideal scenario
  Changes of roles for Finance, IT, and the business
  Clearly defined new set of responsibilities
  Rethinking of processes and flows
  Formalized responsibility model
Communication Communication plan
  Communication channels, such as Slack or newsletters
  A high-impact, measurable, and short-term initial project (a "lighthouse project")
  Spreading the work
  User engagement
  Scope of adoption
Formalized strategy Business-critical functionality
 

Short-term strategy compared with long-term strategy:

  • Migration to the cloud
  • Cloud native development
  • Cloud-first approach
 

Platform strategy:

  • Cloud
  • Hybrid: On-premises cloud, single cloud, multicloud
Business outcomes Adoption benefits and advantages
  Business performance

Benefits of Organizational Change Management in Cloud Projects

Organizational Change Management (OCM) is a framework for managing the effect of new business processes, new technology, shifting economic landscapes, or changes in organizational structure and culture within an enterprise. You can integrate OCM (organization change management) into the project plan and organization.

Organizations typically see these benefits from OCM:

  • Increased user acceptance

  • Smoother transition to the new technology

  • More effective integration between business and IT

  • Better ROI

Migration

If you are migrating Hyperion applications to EPM Cloud, you can use these resources:

Best Practices for Managing Change

Include these best practices for managing change:

  • Use an enterprise data management tool like Oracle Enterprise Data Management to support your ever changing landscape. EDM can accelerate cloud adoption by helping:
    • Connect and align your enterprise applications
    • Manage changes to master data
    • Collaborate in real-time
    • Rationalize difference across business perspectives
    • Distribute changes to downstream applications
    • Adapt and compete with a data first strategy
    • Gain a system of reference for all your enterprise data domains
  • Understand the process for integration, reporting, and analytics.
  • Understand the importance of software security.
  • Understand updates in Cloud Readiness and What's New. Review the feature summary matrix that shows where some features are automatic, others are opt-in, and others might require effort to implement.

  • Use these User Assistance and Training resources to ensure continued success.

  • Refer to the Oracle EPM Cloud Operations Guide for information on troubleshooting, release change management, making EPM Cloud-related requests, and asking questions about EPM Cloud.

  • Join the Cloud Community to learn from the community, receive timely announcements, and take advantage of webinars on new and updated features. At this point, we recommend that you review the Change Management session.


Change Management Plan