Post Update Tasks

After updating Workforce content from a monthly update, note the following information.

  • Immediately after updating the Workforce February 2020 content, you must run the new rule 1X Populate New Properties to convert existing Start Month data to the Start Date account. Run this rule only once for each Scenario and Version combination with data, immediately after updating content. Specify only Scenario and Version combinations whose data you want to recalculate. For example, you may not want to recalculate historical data.

    For optimum performance, before running 1xPopulate New Properties, change the FIX Parallel dimension to use the dimension that is appropriate to parallelize the process by moving the dimension from FIX statement to FIX Parallel and move the entity member selection to FIX statement in the place of the dimension that's moved to FIX Parallel statement. This change needs to be made in OWP_Populate New Properties_T template in Calculation Manager. Save the changes and then deploy the OWP_Populate New Properties rule.

    Note:

    If you don’t run this rule immediately after updating, the consequence of running any rules is the possibility of losing some data. If you inadvertently run rules before running 1X Populate New Properties, run 1X - Populate New Properties and then rerun the rules that you previously ran.
  • Immediately after updating the Workforce May 2019 content, you must run the new rule 1X Copy Compensation Details from BegBalance to Periods, which copies compensation details from the BegBalance member to all months. Run this rule only once for each active Scenario and Version combination with data, immediately after updating content. To run this rule, on the Home page, click Rules, then All Cubes, and then select OEP_WFSC from the Cube drop-down list. Then click Launch for the rule Copy Compensation Details from BegBalance to Periods.
  • Immediately after updating the Workforce July 2018 content, you must run the new rule One Time - Copy Rates to Months, which copies rates from the BegBalance member to all months. Run this rule only once for each active Scenario and Version combination with data, immediately after updating content. To run this rule, on the Home page, click Rules, then All Cubes, and then select OEP_WFSC from the Cube drop-down list. Then click Launch for the rule One Time - Copy Rates to Months.
  • Enhancements available in certain releases include updates to some provided artifacts. If you haven’t modified these artifacts, then the artifacts and features are available to you automatically with the release. Because customized artifacts are not updated during releases, if you have customized these artifacts and want to take advantage of the new features, review the information in the appendix Updating Workforce and Strategic Workforce Planning Artifacts to Use New Features.

    Also, check this appendix to see the list of new rules. To make new rules available to users, you must give users access to the rules. To do so, on the Home page, select Rules, the OEP_WFP cube, the new rule, and then the Permission icon.
  • For components configured with the Payment Frequency set to One-time Pay: Unless you select a One-time Pay Option, your component expenses continue to occur in the first month of your selected payment frequency.
  • Workforce provides four forms for quickly updating and processing data on existing employees. Each form is associated with a Groovy rule that processes only the changed data. The forms are designed for optimal processing efficiency, depending on the kind of data being updated. You access these forms from the Mass Update tab. See Updating Employees and Jobs Details in the Working with Planning Modules.

    On these forms, all the Flex dimensions and the Entity dimension are initially on the Page. Oracle recommends that you analyze the form load performance and then modify the layout of these forms, moving certain dimensions from the Page to the rows based on your requirements. Year and Period are also on the Page; Oracle assumes you'll use the selected Year and Period for loading and processing the changed data. Your Year and Period selection is equivalent to the runtime prompt values for the Process Loaded Data rule.

    To provide processing efficiency for multiple simultaneous users, the default parallelism for the Groovy rule is set to 2. However, if you don't provide access to these forms for planners or if you expect a low level of concurrency, then you can adjust a design-time prompt (DTP) value to increase the parallelism to 4. Doing so will increase processing speed for large-scale changes in data.