Responding to Book Prompts

If a report designer has added prompts to the Global POV (where Print All Selections is enabled), grid columns, or grid rows, you select the members for the prompts from the Select Members dialog box when you preview the report. You can also manually enter prompts with the following behaviors and limitations:

  • Enter member (unique) name or alias based on whichever is being displayed for the prompt in the runtime prompt dialog.

    Note:

    For selecting shared members, unique member name as displayed in the user interface needs to be entered.
  • You can enter multiple members for multi select prompts by using comma as a separator. If your member names contain commas, you will need to use the member selector instead of manually entering the multiple prompts.
  • Member input is case sensitive.
  • If there are invalid entries, you will need to address them before being able to leave the dialog except by clicking Cancel.

If reports in the book contain prompts, you can respond to the prompts when running the book. You can select from a choice list that the designer specified, or from all members of a dimension that you have access to if the designer did not specify a choice list.

When previewing a book, when responding to prompts, you can either use:

  • Full Mode: displays all prompts in all reports and inserted books separately.

  • Compact Mode: consolidates duplicate prompts (same dimension, prompt label, choice list, default selection, and "Allow Multiple Selections" setting for the same data source) across reports.

To respond to prompts when previewing a book:

  1. You can preview a book by either clicking on the book in the Library, or when editing a book click on Preview.

  2. The Prompts dialog will appear if there are prompts in the report(s) in the book that have been configured with Prompt For Value On Preview enabled. The Prompts dialog has two modes: Compact and Full.

  3. Select Compact to view duplicate prompts (same dimension, prompt label, choice list, default selection and "Allow Multiple Selections" setting, for the same data source) across reports consolidated.

    OR

    Select Full to view all prompts in all reports and inserted books separately.

    Note:

    • Selections are only applicable to the mode (Compact vs Full) where the selections were made.

    • Prompts will be exposed for an inserted book at the "node" level and always show a Compact list of all the prompts in the inserted book.


    Full or Compact Mode Display

  4. For each prompt, click Select Members select members to open the member selector and make the desired selection, or manually enter the prompt selection. You can also click Reset All Prompt Selections Rest All Prompt Selections to reset any prompt selection changes to the original report prompt selection.

  5. Once all prompts have been selected, click OK to proceed with the book preview.