How do I close bookings automatically?

When you close the booking for a capacity category, you prevent activity booking in that category, even if the capacity is available.

This functionality is useful in the scenarios such as:

• Automatically blocking activities in areas with safety concern during specific times.
• Prevent booking activities in school zones during morning and afternoon hours.

Quota management allows to optimize resource utilization and efficiently allocate resources to meet demand. You can manage time slots, capacity areas, and work zones with flexible booking controls and configuration settings.

• The Quota Close Time functionality allows to automatically close a quota up to 255 days before the specified close time, enabling long-term scheduling adjustments.
• This flexibility supports scenarios where specific locations require extended closure periods, such as areas unavailable for bookings during certain seasons or times.
• The Quota Close Time functionality aligns with API operations, facilitating seamless updates to quotas for specific time slots, capacity areas, or work zones.

Follow these steps to close the booking automatically:

1. Select Quota from the navigation menu.
2. Select a capacity area from the left-hand pane.
3. Click the Booking status icon.
   The Booking status page displays.
4. Click a cell in the capacity category row for a particular time slot or interval.
5. On the Close Time window:
   • Select the Close quota automatically at field to set a time for all the work zones simultaneously.
   • Alternatively, specify close times for individual work zones using the Close Quota automatically by Work Zone at fields next to the desired areas.
6. Click OK to confirm your selection.
7. Click Save on the Booking status page.

   The selected quota will automatically close at the specified time, and the cell in the Booking Status page will display the date and time of the closure.