Setting Enterprise Journal Template Access

On the Enterprise Journal template Access tab, you determine which users are authorized and what functions they perform on the journal.

• The top panel of the Access tab shows the list of users with View access.

• The bottom panel displays the journals that the user has access to.

You can import lists of viewers in CSV files to quickly assign access to multiple users. Viewers can be users, groups, or teams. You then use the View option to determine the stage at which they can access a journal. You can also export the list of users for analysis by administrators.

Note:

You can now make Ad-hoc user and viewer assignments even when there are no recurring journals defined on the template.

To add access:

1. On the Home page, click Application, and then click Enterprise Journals.
2. Click the Journal Templates tab on the left.
3. Select the Access tab.
4. In Viewers Access, select a user, group, or team.
5. Select Allow Ad Hoc if the specified user needs to be allowed to view Ad-Hoc Journals.
6. From Journals, select the journals for which to grant access.
7. Select a View Option:

   • Always—You can view the data at any time even if the data entry is not complete or has not been submitted for approval.

   • After Submission—You can view the data as soon as the data is submitted, even before it has been approved.

   • After Approval—You can't view the data until after all levels of approvals are granted.

8. Optional: To load Viewer Access for multiple users from a CSV file:
   1. From the menu bar, click Import.
   2. Browse to select the file.
   3. For Import Type, select Replace All or Update.
   4. For File Delimiter, select Comma, Tab, or select Other, then enter a delimiter.
   5. Click Import.