Approving Journals

After a journal is submitted, you can approve it for posting. To approve a journal, you must have the Consolidation Journals - Approve role. You can approve a journal after it has been created and submitted, or approve it later by selecting it from the journals list.

After you approve a journal, the status changes to Approved and it cannot be edited.

If email notifications have been set up, when the Approve action is performed on a journal, the Completed user (if Completed and Submitted), or the Submitted user receives an email.

To approve journals:

1. On the Home page, click Journals.
2. From the list of journals, select the submitted journal to approve.

   You can also approve a journal from the Journal Details page.

3. From the Actions menu, click Approve.
4. Optional: Enter a comment in Comments.
5. Optional: To attach a document for more detail supporting the action performed, click Browse to browse to the location of the file. You can attach a document such as a text, Word or Excel file, PDF, audio, video or image file.
   Note: You can load a maximum of three attachments per journal action. The maximum size limit per attachment is 2 GB.

   To delete an attachment, click Delete (X) next to the file name.

6. Click Approve.