Implement Expenses

The Define Expenses Configuration for Rapid Implementation task list provides a framework for developing and managing your system options, expense report templates, approval rules, and conversion rates and policies.

The tasks in the Define Expenses Configuration for Rapid Implementation task list enable expense entry, approval, and reimbursement processing in Expenses.

Setting Up Expenses

To set up Expenses, each task is performed by the Application Implementation Consultant. References to help topics in the following tasks are from the Oracle Financials Cloud Implementing Expenses: Expense Policies and Rules chapter.

1. Manage expenses system options.

   • Perform the task Manage Expenses System Options to define setup options for managing expense entry and processing for all business units.

   • Confirm that the default settings are aligned with your business practices.

2. Manage expense report templates.

   • Perform the task Manage Expense Report Templates to define expense types applicable to your company and group them into expense templates. Expense templates are defined by business units. The expense templates available in expense report entry is determined by the business unit of the employees.

   • Specify receipt requirements when you define expense types.

   • See:

     • Expense Templates: Points to Consider

     • Can expense types be used across expense templates?

     • Configuring Expense Policies: Points to Consider.

3. Manage expense approval rules.

   • Perform the task Manage Expense Approval Rules to define expense report approval rules based on your company's approval policies.

   • Modify the predefined rules as needed.

   • See:

     • Configuring Approval Rules: Explained

     • Defining Approval Rules: Explained

   Note: To enable audit of expense reports, you must define audit rules in addition to approval rules.

4. Manage conversion rates and policies.

   • Perform the task Manage Conversion Rates and Policies to select the conversion rate type for each business unit.

   • See: Configuring Expense Policies: Points to Consider