How a Positive Pay File Is Generated

A positive pay file is a predefined disbursement report, which acts as a security measure that your company can implement. The report prevents check fraud by informing your payment system or bank of issued payment documents and their amounts.

The positive pay file prevents your payment system or bank from paying fraudulent checks, since unauthorized payments aren't listed on the positive pay report.

Run the positive pay file using these methods:

To manually run the report, go to Navigator > Payables > Payments > Create Positive Pay link.
Payments automatically runs the report when you select options on the Reporting tab of the Create Payment Process Profile page.

In the Setup and Maintenance work area, select: Offering: Financials, Functional Area: Payments, Task: Manage Payment Process Profiles, and the click the Create icon. To automatically run the positive pay report as part of the payment process request submission process, select the Automatically transmit file check box on the Reporting tab. Payments uses Oracle Analytics Publisher templates to format the report. Payments then has the capability to transmit the file electronically to your payment system or bank.

This table describes the details of the Positive Pay file.

Report Name	Process Name	Description	Output
Disbursement Positive Pay File Formats	Create Positive Pay File	Creates a document that you transmit to your payment system or bank to inform it of payments made by check.	Document

Parameters That Affect a Positive Pay Report

The parameters listed in this table affect the output of the Positive Pay report when you run it manually.

Parameter	Mandatory or Optional
Payment Process Profile choice list	Mandatory
From Payment Date	Mandatory
To Payment Date	Optional
Allow sending replacement copy choice list. You can include payments in the report that were included in a previous positive pay file.	Mandatory
Select Status choice list. You must select one of the following for inclusion in the positive pay file: only negotiable payments, only payments that have been voided, or all payments.	Mandatory
Transmit File choice list.	Optional. Choices are Yes or No. Note: You can select Yes to manually transmit the positive pay file only if the payment system account on the Payment System tab of the payment process profile includes values for these fields:

How a Positive Pay Report File Is Generated

This table describes the flow of the manual Create Positive Pay File process.

Action	Description
The Create Positive Pay File process runs when you click the Create Positive Pay File link from the Payments Tasks pane and select appropriate parameters.	The Create Positive Pay File process selects: Payments that have a status of Completed. The payment process profile you specify for the process, which has a positive pay format specified in the Positive Pay section on the Reporting tab. The payment process profile you specify for the process, which has one, multiple, or no disbursement bank account specified on the Usage Rules tab.
The application invokes the applicable Oracle Analytics Publisher format.	Payments invokes Oracle Analytics Publisher, which takes Payments data and generates the positive pay file.
The application may transmit the positive pay file to your payment system or bank.	You can decide whether or not to manually transmit the positive pay file if the payment system account on the Payment System tab of the payment process profile includes values in these fields: Configuration Profile Payment File Transmission Configuration From Date and To Date

Action

Description

The Create Positive Pay File process runs when you click the Create Positive Pay File link from the Payments Tasks pane and select appropriate parameters.

The Create Positive Pay File process selects:

Payments that have a status of Completed.
The payment process profile you specify for the process, which has a positive pay format specified in the Positive Pay section on the Reporting tab.
The payment process profile you specify for the process, which has one, multiple, or no disbursement bank account specified on the Usage Rules tab.

The application invokes the applicable Oracle Analytics Publisher format.

Payments invokes Oracle Analytics Publisher, which takes Payments data and generates the positive pay file.

The application may transmit the positive pay file to your payment system or bank.

You can decide whether or not to manually transmit the positive pay file if the payment system account on the Payment System tab of the payment process profile includes values in these fields:

Configuration Profile
Payment File Transmission Configuration
From Date and To Date

This table describes the flow of the automatic Create Positive Pay File process.

Action	Description
Payments automatically runs the Create Positive Pay File if you select the Automatically transmit filecheck box on the Reporting tab of the Payment Process Profile page.	After you select the Automatically transmit file check box, the next time you submit a payment process request with the applicable payment process profile, the positive pay file is generated and automatically transmitted.
The application transmits the positive pay file to your payment system or bank.	Payments transmits the positive pay file to your payment system or bank.