1. Using Payables Invoice to Pay
  2. Positive Pay Reports

Positive Pay Reports

This topic includes details about the Positive Pay report.

Overview

The Positive Pay report is a predefined disbursement report that lists checks issued by your organization with their corresponding payee names, amounts, and currency. Since the report is included in the electronic transmission to your payment system or bank, it prevents the payment of fraudulent checks, since unauthorized payments aren't listed on the Positive Pay report.

The following figure is an example of a Positive Pay report.

This figure is an example if a Positive Pay report.

Key Insights

The following table lists the difference between the formal Positive Pay report name and the process name.

Report Name

Process Name

Output

Disbursement Positive Pay File Formats

Create Positive Pay File

Document

Prerequisites for Positive Pay Report Generation

Before you can generate a Positive Pay report, you must complete these prerequisite steps:

  1. Create a payment process profile.

    1. In the Setup and Maintenance work area, select:

      1. Offering: Financials

      2. Functional Area: Payments

      3. Task: Manage Payment Process Profiles

    2. On the Manage Payment Process Profiles page, click the Create icon.

      1. On the Create Payment Process Profile page, enter values on the Usage Rules tab.

      2. On the Payment System tab, configure a payment system account by entering values in these fields:

        1. Payment System Account

        2. Configuration Profile

        3. Payment File Transmission Configuration

        4. From Date and To Date

  2. Create a transmission configuration.

    1. In the Setup and Maintenance work area, select:

      1. Offering: Financials

      2. Functional Area: Payments

      3. Task: Manage Transmission Configurations

    2. On the Manage Transmission Configurations page from the Select Protocol choice list, select a protocol and click Create.

    3. On the Create Transmission Configurations page, enter any of these dynamic naming attributes in the Value field for the Sent File Name parameter:

      1. &REQUESTID

        Request ID refers to the process ID of the Create Positive Pay File process

      2. &DATE

        Date is displayed in YYYYMMDD format.

      3. &TIME

        Time is displayed in HHMMSS format.

      For example, if you specify dynamic naming for the transmitted file as &REQUESTID_&DATE_&TIME, then for a process ID of 123456 run on October 20, 2019 at 09:10:45, the file name of the transmitted file is 123456_20191020_091045.

      Note: The dynamic naming attributes in the Value field for the Sent File Name parameter on the transmission configuration is honored only when you don't specify a file prefix or a file extension, or both on the payment process profile. If naming attributes are specified at both the payment process profile and the transmission configuration, the setup at the payment process profile always takes precedence.

    4. On the Create Transmission Configuration page, you can use a static naming convention to name the transmitted positive pay files. Enter any of the following combinations in the Sent File Name parameter:

      1. A static naming attribute

      2. One or more dynamic naming attributes

      3. A combination of a static naming attribute and one or more dynamic naming attributes

      Note: If no naming convention is specified, then the default file extension is REQUESTID.file extension.

Automatically Generate a Positive Pay Report

To automatically generate a positive pay report, complete this step:

  1. On the Create Payment Process Profile page, Reporting tab, select the Automatically transmit file check box to automatically run the positive pay report as part of the payment process request submission process.

    Note: Performing this step results in automatic generation of the Positive Pay report when you use this payment process profile in a payment process request. However, when you use the payment process profile to create a single payment, the Positive Pay report isn't generated automatically and you will need to manually generate it.

Manually Generate a Positive Pay Report

To manually generate a positive pay report, complete these steps:

  1. Navigate: Navigator > Payables > Payments.

    1. In the Tasks pane, click the Create Positive Pay File link. The parameters page for the Positive Pay report appears.

    2. Select the applicable parameters from the choice lists and click Submit. A confirmation message displays with a process ID.

      Tip: Write down or remember the process ID.

  2. Navigate: Navigator > Tools > Scheduled Processes link.

    1. In the Process ID field on the Overview page, enter the process ID that you wrote down in Step 1b and click Search. The result displays in the Search Results section.

    2. Select the resulting row in the Search Results section to display additional details on the page.

    3. In the Log and Output section, click the 1 more link to display the Attachments dialog box. You can now see the <process ID> .PDF output file.

Report Parameters

The following table describes the process parameters.

Name

Description

Payment Process Profile

Payment process profile used to process the payments.

From Payment Date

Starting date within a date range of payments.

To Payment Date

Ending date within a date range of payments.

Allow Sending Replacement Copy

The inclusion of payments in the Positive Pay report that were included in a previous report if, for example, the eText file was misplaced and your payment system or bank requests a duplicate copy of the Positive Pay report.

Select Status

Inclusion of one of the following in the Positive Pay report file:

  • Only negotiable payments

  • Only payments that have been voided

  • All payments

Transmit File

When set to Yes, transmits positive pay files that are generated using the Create Positive Pay File process. Ensure that the following setup is completed:

  • Specify a valid payment system account in the Payment System tab of the payment process profile.

  • Select a value from the Payment File Transmission Configuration choice list in the Payment System tab of the payment process profile.

Frequently Asked Questions

The following table lists frequently asked questions and provides answers about the Positive Pay report.

FAQ

Answer

How do I find this report?

You can find the Positive Pay report by selecting the 1 more link in the Log and Output section in the Search Results section on the Scheduled Processes page.

Who uses this report?

  • Financial Manager

  • Financial Specialist

When do I use this report?

The positive pay report is used when you print checks and you want to send a report of check numbers, dates, and amounts of all issued checks to your bank or payment system as a means to detect and prevent fraud. Checks that have their payment amounts altered or that are derived from stolen check stock are identified by the bank.

What can I do with this report?

You can:

  • Generate the Positive Pay report

  • Automatically generate and transmit the Positive Pay report to your payment system or bank during payment processing.

What type of report is this?

Oracle Analytics Publisher

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