Create Assets

After adding the lease details in the Overview tab, you can enter the Asset information in the Assets tab.

Assets Tab:

Expense Leases

Click New (+) to display the Create Asset page.

The following fields are available as part of the asset creation for an expense lease for property:

Field	Description
Location	Select the asset location.
Asset Start Date	Select the start date of the asset. The default value is the lease start date.
Asset End Date	The asset's end date is the same as the lease's end date.

Click Save and Close.

For Property Leases:

You can view or add the following asset information in the Asset Overview section on the Details tab:

Field	Description
Asset Number	You can view the asset number.
Asset Start Date	Retain or change the asset start date.
Asset End Date	Retain or change the asset end date.
Asset Amortization End Date	You can view the end date for asset amortization.
Asset Status	You can view the asset status.

You can view or add the notes for the asset in the Asset Overview section on the Details tab.

1. Click the Note icon.

2. Click New (+) to display the Create Note page.

   The following fields are available as part of the note creation for a property lease asset:

   Field	Description
   Type	Lease Accounting selects the Asset note type by default. Your choices are as follows: Asset Compliance General Leasing Activities Legal
   Private	Select the check box to make the note private and only visible to you.

   Click Save and Close.

   Click OK.

You can view or add the following asset information in the Additional Details section on the Details tab:

Field	Description
Location	Retain or change the location of the asset.
Address	You can view the address of the location.
Area	Enter the area in units of the leased property. Select the unit of measure from the drop-down list.
Employee	Select the employee assigned to the asset.

Note: The amortization of the asset could run up to the asset's end date if there are no options on the asset and if your asset's end date is earlier than the lease's end date.

Milestones:

You can view or add the milestones for the asset in the Milestones tab.

1. Click New (+) to display the Create Milestone page.

2. These fields are available as part of the milestones creation for an asset for a property lease:

   Field	Description
   Milestone Type	Select the milestone type. Your choices are as follows: Asset Expiry Lease Expiry Option Exercise
   Object Type	You can view the object type.
   Object Number	You can view the object number.
   Milestone Date	Select the milestone date.
   First Notice Date	Select the first notice date, if required.
   Notice Frequency	Select the notice frequency, if required. Your choices are as follows: One Time Daily Weekly Monthly Quarterly Semi Annual Annual

For Equipment Leases:

Click New (+) to display the Create Asset page.

The following fields are available as part of the asset creation for an expense lease for equipment:

Field	Description
Item	Select the item.
Model	Select the model.
Location	Select the location of the asset.
Asset Start Date	Select the asset start date.
Asset End Date	Select the asset end date.
Units	Enter the number of units.

Click Save and Close.

You can view or add the following asset information in the Asset Overview section on the Details tab:

Field	Description
Item	Retain or change the item.
Model	Retain or change the model.
Units	Retain or change the number of units.
Asset Start Date	Retain or change the asset start date.
Asset End Date	Retain or change the asset end date.
Asset Amortization End Date	You can view the the asset amortization end date.
Asset Status	You can view the the asset status.

You can view or add the notes for the asset in the Asset Overview section on the Details tab.

1. Click the Note icon.

2. Click New (+) to display the Create Note page.

   The following fields are available as part of the note creation for an equipment lease asset:

   Field	Description
   Type	Lease Accounting selects the Asset note type by default. Your choices are as follows: Asset Compliance General Leasing Activities Legal
   Private	Select the check box to make the note private and only visible to you.

   Click Save and Close.

   Click OK.

You can view or add the following asset information in the Additional Details section on the Details tab:

Field	Description
Location	Retain or change the location of the asset.
Address	You can view the address of the location.
Employee	Select the employee assigned to the asset.

Serial Numbers:

You can view or add the serial numbers for the asset in the Serial Numbers tab.

1. Click New (+) to display the Create Serial Number row.

2. These fields are available as part of the serial number creation for an asset for an equipment lease:

   Field	Description
   Serial Number	Enter a serial number for the asset.
   Employee	Select the employee name assigning the serial number.

Milestones:

You can view or add the milestones for the asset in the Milestones tab.

1. Click New (+) to display the Create Milestone page.

2. These fields are available as part of the milestones creation for an asset for an equipment lease:

   Field	Description
   Milestone Type	Select the milestone type. Your choices are as follows: Asset Expiry Lease Expiry Option Exercise
   Object Type	You can view the object type.
   Object Number	You can view the object number.
   Milestone Date	Select the milestone date.
   First Notice Date	Select the first notice date, if required.
   Notice Frequency	Select the notice frequency, if required. Your choices are as follows: One Time Daily Weekly Monthly Quarterly Semi Annual Annual

Revenue Leases

Click New (+) to display the Create Asset page.

The following fields are available as part of the asset creation for a revenue lease:

Field	Description
Asset Number	Enter the asset number.
Property Name	Select the property. See: Import Properties section for more details.
Asset Start Date	Select the asset start date.
Asset End Date	Select the asset end date.

Click Save and Close.

You can view or add the following asset information in the Asset Overview section on the Details tab:

Field	Description
Asset Number	You can view the asset number.
Asset Start Date	Retain or change the asset start date.
Asset End Date	Retain or change the asset end date.
Asset Amortization End Date	You can view the end date for asset amortization.
Asset Status	You can view the asset status.
Responsible User	You can view the name of the user who has created the asset.

You can view or add the notes for the asset in the Asset Overview section on the Details tab.

1. Click the Note icon.

2. Click New (+) to display the Create Note page.

   The following fields are available as part of the note creation for a property lease asset:

   Field	Description
   Type	Lease Accounting selects the Asset note type by default. Your choices are as follows: Asset Compliance General Leasing Activities Legal
   Private	Select the check box to make the note private and only visible to you.

   Click Save and Close.

   Click OK.

You can view or add the following asset information in the Additional Details section on the Details tab:

Field	Description
Property Name	Retain or change the property name.
Property Type	You can view the property type.
Property Code	You can view the property code.
Location	You can view the location of the asset.
Address	You can view the address of the location.
Size	You can view the size of the location.
Unit of Measure	You can view the unit of measure for the location size.
Ship-to Site	Select the ship-to site for the property.
Ship-to Address	You can view the ship-to address for the property.

You can view or add the milestones for the asset in the Milestones tab.

1. Click New (+) to display the Create Milestone page.

2. These fields are available as part of the milestones creation for an asset for a revenue lease:

   Field	Description
   Milestone Type	Select the milestone type. Your choices are as follows: Asset Expiry Lease Expiry Option Exercise
   Object Type	You can view the object type.
   Object Number	You can view the object number.
   Milestone Date	Select the milestone date.
   First Notice Date	Select the first notice date, if required.
   Notice Frequency	Select the notice frequency, if required. Your choices are as follows: One Time Daily Weekly Monthly Quarterly Semi Annual Annual