Online VAT Reporting for Supplier Invoices

Supplier invoices consist of mandatory and optional information. Enter the following mandatory information for each supplier invoice:

• Document Fiscal Classification: Enter a unique value in the Invoice Header section.

• Description: Enter a description for the supplier invoice.

• Regional Information: Enter Online VAT Reporting for Spain. The transaction can be reported through the Online VAT Reporting for Spain process when you associate this context to the transaction.

• Transaction Status: Select Ready. A null value is also considered as ready for submission for a new transaction.

• Special Regime: Select one of the predefined values, or enter a new value.

You can also enter the following optional information for the global descriptive flexfields:

• Third Party Invoice: Enter Yes or No. The default value is No.

• Intra-EU Declared Key: Enter R or D depending on the application. R stands for Sender, and D stands for Declarer.

• Intra-EU Subtype: Enter A or B to classify the transaction for the Special Intra-EU Transactions register. The default value is Null. If you enter values in both the Intra-EU Declared Key and Intra-EU Subtype fields, the transaction is selected for Special Intra-EU Transactions register.

• Invoice Recording Date: Enter a date in this field to override the invoice accounting date value printed in the XML message. If the field is left blank, the invoice accounting date is printed for your Payables invoices.

• Document Type Override: Select the appropriate value in this field to change the invoice type of your invoice. The Document Type Override field lists the same values that are listed in document fiscal classification. The XML message prints the value entered in this field for the corresponding invoice.

• Last Document Number of Summary Invoice: Enter a value if the document type ID is F4. Enter the first invoice number of the summary invoice in the Invoice Number field and the last invoice number in this field.

• Date Transaction Performed: Enter a value if you want to use a different date.

• Reporting Period: Enter a period to change the period calculated from the invoice date or accounting date based on the value you have assigned through the lookup. You can enter any calendar periods from this list: 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, and 12.

Note: Don't change the value in the Regional Information field after it's set to Online VAT Reporting for Spain. If you change the context value, you can't report this transaction through the online register process.

After you have entered the value, validate and account the supplier invoice.