Online VAT Reporting for Transactions

Transactions selected for reporting VAT consist of mandatory and optional setups.

Perform these mandatory steps for each transaction:

1. In the Document Fiscal Classification field, enter a unique name in the Transaction Header section.
2. Enter a Description for the transaction.
3. In the Regional Information field, select Online VAT Reporting for Spain. You can now report this transaction through online VAT submission.
   Important: Do not change the value in the Regional Information field once it is set to Online VAT Reporting for Spain. If you change the context value you cannot report this transaction through the online register process.
4. From the Transaction Status field, select Ready. A null value is also considered as ready for submission for a new transaction.
5. In the Special Regime field, select one of the predefined values, or enter a new value.
6. Enter the optional information for these global descriptive flexfields:
   1. Third Party Invoice: Enter Yes or No. No is the default value.
   2. Intra-EU Declared Key: Enter R or D depending on the application. R stands for Sender, and D stands for Declarer.
   3. Intra-EU Subtype: Enter A or B to classify the transaction for the Special Intra-EU Transactions register. The default value is Null. If you enter values in both the Intra-EU Declared Key and Intra-EU Subtype fields, the transaction is selected for Special Intra-EU Transactions register.
   4. Document Type Override: Select the appropriate value in this field to change the invoice type of your invoice. The Document Type Override field lists the same values that are listed in document fiscal classification. The XML message prints the value entered in this field for the corresponding invoice.
   5. Last Document Number of Summary Invoice: Enter a value if the document type ID is F4. Enter the first invoice number of the summary invoice in the Invoice Number field and the last invoice number in this field.
   6. Property Location: Select the location from the list of values if the transaction is for rental property.
   7. Date Transaction Performed: Enter a value if you want to use a different date.
   8. Reporting Period: Enter a period to change the period calculated from the invoice date or accounting date based on the value you have assigned through the lookup. You can enter any calendar periods from this list: 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, and 12.

What to do next

After you have completed the setup, validate and account the transactions.