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Recognize tax amount
Select this option to take the tax amount directly from the invoice.
The tax engine still calculates the taxes. However, it ensures that
the calculated amount is set the same as the amount recognized from
the imported invoice document.
|
-
If you deselect this check box, the Tax Engine included with
Oracle Cloud ERP calculates the taxes. Taxes are added to
the tax section of the invoice as separate tax lines.
-
If you select this check box, the invoice import program
honors the tax control amount (tax amount from the invoice).
The taxes are calculated during the import process. If the
calculated tax amount isn't equal to the control amount, the
control amount is used.
Note: If the invoice is in Incomplete
status, taxes aren't calculated during the import
process. In this case, tax calculation is done during
the invoice validation process. The validation process
doesn't recognize or honor the control amount and uses
the tax engine to generate the tax amount, and then uses
the calculated amount for the tax on the invoice.
|
No |
|
Recognize freight amount
This determines how freight/shipping is handled when there's a
separate freight/shipping line included on the invoice. Deselect
this option if you don't wish to include freight/shipping lines on
the invoice.
|
-
If you deselect this check box, and the invoice includes a
separate freight/shipping invoice line, the invoice import
process excludes the freight/shipping line.
-
If you select this check box, and the invoice includes a
separate freight/shipping line, the invoice import process
includes the freight/shipping line..
|
Yes |
|
Recognize lines for matched invoices
This lets you import only the invoice header for matched invoices,
enabling you to create matched lines manually on the UI.
|
-
Only for invoices that are matched to Purchase Orders.
-
If you deselect this check box, the import program ignores
all the invoice lines of type ITEM. It imports only the
invoice header information for invoices related to a
Purchase Order.
-
If you select this check box, the import program attempts to
match all invoice lines of type ITEM recognized by IDR.
Payables will then attempt to match lines recognized by IDR
to the corresponding PO Lines.
|
Yes |
|
Recognize lines for unmatched invoices
This lets you import only the invoice header for unmatched invoices
if you want. It lets you manually enter the invoice lines without
having to worry about what is recognized by IDR.
|
-
Only for invoices that aren't matched to Purchase Orders.
-
If you deselect this check box, the import program ignores
all the invoice lines of type ITEM. It imports only the
invoice header information for invoices that aren't related
to a Purchase Order.
-
If you select this check box, the import program honors all
invoice lines of type ITEM recognized by IDR and imports
them along with the invoice header.
|
Yes |
|
Validate the legal entity identified for matched
invoices
This option determines whether to compare the legal entity in the PO
to the predicted legal entity on the invoice. If there's a mismatch
between the PO and the predicted invoice legal entity, this option
determines how to handle the invoice.
You must file an SR to activate legal entity recognition. Before
enabling the legal entity recognition feature, you must ensure the
following:
|
-
If you deselect this check box, the import program uses the
legal entity from the Purchase Order for matched invoices.
For unmatched invoices, it recognizes the legal entity from
the invoice document. If the legal entity isn't recognized
on the unmatched invoice document, then the default legal
entity is derived using the same logic used on the Create
Invoice page.
-
If you select this check box, the import program uses the
legal entity from the invoice document for matched invoices.
If the legal entity isn't recognized from the invoice
document, Payables derives the default legal entity from the
purchase order. Payables also verifies that the legal entity
identified for the invoice matches the legal entity of the
purchase order recognized from the invoice. If legal
entities don't match, then the invoice import process
rejects the purchase order and the imports the invoice in
Incomplete status. In the
application, you can see an error on the PO field that you
can correct to proceed further. For unmatched invoices, the
legal entity is recognized from the invoice document. If the
legal entity isn't recognized on the unmatched invoice
document, then the default legal entity is derived using the
same logic that used on the Create Invoice page
|
No |
|
Calculate tax during import
This option determines whether the tax calculation for the invoice
takes place during the invoice import.
|
-
If you deselect this check box, the import program imports
the IDR-based invoice documents without calculating taxes on
them.
-
If you select this check box, the import program imports the
IDR-based invoice documents after calculating tax on them.
Note: Regardless of the configuration of this option, tax
calculation never takes place if the invoice document is
in Incomplete status
|
Yes |
|
Always create invoices in Incomplete
status
This sets all invoices to Incomplete even if all attributes are
successfully extracted. It's usually set when you want to review or
verify all invoices before validating and paying them.
|
-
If you deselect this check box, the import program imports
the invoice in Incomplete or Never Validated status, based
on the success or failure of extracting all required
attributes.
-
If you select this check box, the import program always
imports the IDR-based invoice documents in an Incomplete
status, even if all attributes were successfully extracted
and the invoice should have been imported in a Never
Validated status. The IDR-based invoice documents will
always be set to Incomplete and will require verification
before validation can be done.
|
No |
|
Create single invoice line for service
orders
This lets you create a single invoice line equal to the invoice
subtotal so that matched invoices that might have multiple lines can
match to a service-based Purchase Order with only one line. Use this
option to increase the success of the matching process when the
Purchase Order is a single line service-related Purchase Order but
the invoices that the supplier sends have more details.
|
-
Only for invoices matched to service-based Purchase
Orders.
-
If you deselect this check box, during the import process,
the matching process runs during the import process and
tries to pair individual invoice lines with Purchase Order
lines.
-
If you select this check box, during the import the matching
process drops all the invoice lines recognized by IDR. It
instead creates one single-line invoice paired to the
Purchase Order with an amount equal to the subtotal amount
passed by IDR.
|
No |
|
Create single invoice lines for utility
suppliers
This lets you set up suppliers with the supplier type
Utility to create a single-line invoice
equal to the invoice subtotal. It helps in easier recognition of
utility or other types of invoices that are formatted like utility
bills.
|
-
Only for invoices that aren't matched to Purchase Orders.
-
If you deselect this check box, the import program imports
all invoice lines.
-
If you select this check box, the import program verifies
that the recognized supplier has the supplier type
Utility. The line description is set
to Utility supplier invoice line. A
single line is then created for the invoice based on the
totals.
|
No |
|
Import only paired lines for matched
invoices
This option decides how to handle unpaired lines for matched invoices
whether you import them or not. You might want to use this if you
use multiple Purchase Orders on Invoices and not all lines are
matched to a Purchase Order.
|
-
Only for invoices matched to Purchase Orders.
-
If you deselect this check box, the import matching process
imports all invoice lines. This means invoice lines are
imported regardless of whether they are paired to valid
Purchase Order in the header or not.
-
If you select this check box, the import matching process
imports only the invoice lines successfully paired to the
valid Purchase Order in the invoice header. Unpaired lines
are dropped and won’t be imported into Payables.
|
Yes |