Check Payments

Creating the Payment Document

To make check payments, you must first set up a payment document, or check stock, at the disbursement bank account level.

To create a payment document at the disbursement bank account level, complete these steps:

Sign in as a Cash manager.
In the Setup and Maintenance work area, go to the following:
- Offering: Financials
- Functional Area: Cash Management and Banking
- Task: Manage Bank Accounts
On the Manage Bank Accounts page, in the Account Name field, enter BofA-204 and click Search.

The record of the bank account appears in the Search Results section.
Select the account and click the Edit icon.

On the Edit Bank Account page, you can view payment documents that have been previously created for the disbursement bank account. To create a payment document, you must provide a name, select the type of paper stock, format, and specify first and last check numbers.
On the Edit Bank Account page, Payment Documents section, click Create.
In the Create Payment Document dialog box, in the Payment Document field, enter Payments Numbered Check Stock.
From the Paper Stock Type choice list, select Numbered Stock.
From the Format choice list, search and select Standard Check Format (Stub after Payment).
In the First Available Document Number field, enter 373001.

In the Last Available Document Number field, enter 373100.

You can also enter the details of the checkbooks issued to you in the Checkbooks section of the dialog box. Click Add to add a new row and provide these details:

Checkbook	Prefix	Start Number	End Number	Received Date
A name to identify the checkbook.	A value that may or may not be present on your checkbook. If your physical check doesn't contain any prefix, you can leave this blank.	The number of the first check in the checkbook.	The number of the last check in the checkbook.	The date on which you received the checkbook.

Note: These details aren't present on the checks printed from Oracle Fusion. They're strictly for your internal tracking purpose only.

Click OK.
Click Save and Close.

An Information message is displayed.
Click OK.
Click Done.
Click Done.
Sign out.

Setting Up a Payment Process Profile

A payment process profile is a setup that contains all the necessary details to manage the payment process. To print checks, you must create a payment process profile with a Processing Type of Printed. You name the profile and enter a code. Then, you select the same disbursement payment file format that you used to create the payment document.

To create a payment process profile for printing checks, complete these steps:

Sign in as a setup user.
In the Setup and Maintenance work area, go to the following:
- Offering: Financials
- Functional Area: Payments
- Task: Manage Payment Process Profiles
On the Manage Payment Process Profile page in the Search results section, click the Add icon.
On the Create Payment Process Profile page, in the Name field, enter PPP_XXX.
In the Code field, enter PPP_XXX_Code.

Note: In place of XXX, enter the appropriate number.
In the From Date field, accept the default setting of today's date.
From the Payment File Format choice list, search and select Standard Check Format (Stub after Payment).
From the Processing Type choice list, select Printed.
For the Pay File option, accept Send to printer.
Select the Usage Rules tab.
Click the All option for Payment Methods, Disbursement Bank Accounts, Business Units, and Currencies so that the payment process profile can be used with any payment.

Note: You can click the Specify option to limit the use of this payment process profile to payments that have specific payment methods, disbursement bank accounts, business units, or currencies.
Select the Payment System tab.

You can configure the payment file transmission to allow electronic transmission of the positive pay report to the payment system or bank.
From the Payment System choice list, select BofA File System.
From the Payment File Transmission Configuration choice list, select UCMPut.
In the From Date field, accept the default value of today's date.
Select the Payment tab.

On the Payment tab, you can specify attributes for grouping invoices in the same payment if they share the same attribute.
In the Document Grouping Rules section, select the Due date check box.
In the Document Limits section, in the Maximum Documents per Payment field, enter 5.
Select the Reporting tab.

On the Reporting tab, you can specify parameters for the positive pay report. This report lists checks issued by your company with payee names, amounts, and currency. Transmission of the report to your payment system or bank prevents the payment of fraudulent checks, since unauthorized payments aren't listed on the report.
In the Positive Pay section, from the Format choice list, select Positive Pay File Format.
Select the Automatically transmit file check box.
Click Save and Close.

A Confirmation message appears.
Click OK.
Click Done.
Click Done.
Sign out.

Submitting a Payment Process Request

A payment process request is a grouping of documents payable, for which a source product requests payment. You can name the payment process request and select the invoice group.

To submit a payment process request, complete these steps:

Sign in as a transaction user.
Click the Payables icon and select Payments.
On the Overview page, click the Tasks icon and select Submit Payment Process Request.
On the Submit Payment Process Request page in the Name field, enter PPR_XXX.
Select the Selection Criteria tab.
From the Invoice Group choice list, search and select XXXGroup.

Tip: In place of XXX, enter the appropriate number.
Select the Payment and Processing Options tab.

On the Payment and Processing Options tab, you can specify payment attributes, processing options, and validation failure handling. You select the disbursement bank account from which the invoices are paid, the payment document and payment process profile you created and other options to stop the process for review and to take action if validations fail. If the reviews are satisfactory, a payment file is created.
From the Disbursement Bank Account choice list, search and select BofA-XXX.
From the Payment Document choice list, select Payments Numbered Stock.
From the Payment Process Profile choice list, select PPP_XXX Positive Pay.
From the Payment Conversion Rate Type choice list, accept Corporate.
In the Processing Options subsection, select these check boxes: Review installments, Review proposed payments, and Create payment files immediately.
In the Validation Failure Handling subsection, from the Document choice list, accept Stop process for review.
From the Payment choice list, accept Stop process for review.
Click Submit.

A Confirmation message with the process number of the payment process request is displayed.
Click OK.
Scroll down to the Schedule Requests section to check the status of the payment process request.
Click the Refresh icon until Succeeded is displayed in the Status column for the Initiate Payment Process Request and the Payables Selected Installments Report processes that correspond to your process ID.

The invoice selection process was successfully completed and the Payables Selected Installments report was generated.

Reviewing Installments and Proposed Payments

You opted to stop the process to review invoices and proposed payments.

To review installments and proposed payments, complete these steps:

On the Overview page, Requiring Attention tab, click the Refresh icon. The payment process request appears.

Note: The payment process request shows a Status of Pending installments review because you opted to stop the process to review the invoices. In the Selected Installments section, five invoices were selected by the payment process request. Since the selection looks fine, you can continue.
Click the Action icon.
On the Review Installments page, review the invoices.
Click Submit.

A Confirmation message is displayed.
Click OK.
On the Overview page, Requiring Attention tab, click the Refresh icon.

Note: The payment process request displays the status of Pending proposed payment review because you opted to stop the process to review the proposed payment. Since the proposed payment looks fine, you can continue.
Click the Action icon.

The Payment Summary section on the Review Proposed Payments page, contains the number of payments created with the total payment amount. Since the payments look fine, you can continue.
On the Review Proposed Payments page, click Resume Payment Process.

A Confirmation message is displayed.
Click OK.

Printing Checks

The payment process request finished processing. The payment file was automatically formatted and is now ready to print.

To print checks, complete these steps:

On the Overview page, Requiring Attention tab, expand the payment process request icon to display the payment file.
Click the Refresh icon.

Note: The status of the payment process request is Waiting for payments file processing and the status of the payment file is Formatted and ready for printing.
Click the Action icon.
On the Print Payment Documents page, from the Printer choice list, select PO 407.
Click Print.

A Confirmation message is displayed.
Click OK.
On the Overview page, Requiring Attention tab, click Refresh to requery the payment process request.

The payment file status changes to Submitted for printing.
Click the Action icon.

Recording the Print Status

After you print checks, you must examine the printed checks to confirm that they're not spoiled or skipped. If a check is spoiled or skipped, record the print status.

To record the print status, complete these steps:

On the Payment File page, review the payments and their check numbers. If your checks look fine, click Record Print Status.
On the Record Print Status: Payment File page, click Submit.

A Warning message is displayed.
Click Record the Print Status.

A Confirmation message is displayed.
Click OK.
Click Done.

Note: On the Manage Payment Process Requests page, the payment process request status is Waiting for payment file processing. The payment file status is Printed.
Click Done.

The Overview page appears.

Reviewing a Check

After printing checks, you can review them.

To review a check, complete these steps:

On the Overview page, scroll down to the Schedule Requests section.

You can review the schedule requests to verify the status of the positive pay file.
Click Refresh.
On the Create Positive Pay File process row, click the View Output icon to see the output that was transmitted to the payment system or bank.

A Create Positive Pay File, XXXXX, Output dialog box appears.
Click the ESS link.

A .txt of the positive pay report is displayed.
On the Format Payment Files process row, click the View Output icon to review the .pdf file of the printed checks.

A Format Payment Files, XXXXX, Output dialog box appears.
Click the ESS link.

A .pdf of the check is displayed.