Electronic Payments

To pay your suppliers, you can make payments through electronic funds transfer by transmitting payment files to your bank or payment system.

This topic includes the following tasks:

• Creating an ISO payment process profile

• Submitting a payment process request

• Reviewing selected invoices

• Reviewing proposed payments

• Transmitting payment files

• Viewing payments and invoices

Creating an ISO Payment Process Profile

The first step is to set up a payment process profile that contains all the necessary details to manage the payment process. You will create an ISO payment process profile. ISO is a global standard for financial payment formats and messages, which is accepted by most banks. ISO has two versions: SEPA for European countries and CGI for non-European countries.

To create an ISO payment process profile, complete these steps:

1. Sign in as a setup user.

2. In the Setup and Maintenance work area, go to the following:

   • Offering: Financials

   • Functional Area: Payments

   • Task: Manage Payment Process Profiles

3. On the Manage Payment Process Profiles page, in the Search Results section, click Add.

4. On the Create Payment Process Profile page in the Name field, enter ISO_PPP_XXX.

5. In the Code field, enter ISO_Code_XXX.

   Tip: In place of XXX, enter the appropriate number.

6. In the From Date field, accept the default setting of today's date.

7. From the Payment File Format choice list, search and select the ISO20022 Common Global Implementation Format.

8. From the Processing Type choice list, select Electronic.

9. From the Payment Confirmation Point choice list, select When the payment file is transmitted.

10. Select the Usage Rules tab.

11. Click the All option for Payment Methods, Disbursement Bank Accounts, Business Units, and Currencies so that the payment process profile can be used with any payment.

    Note: You can click the Specify option to limit the use of this profile to payments that have specific payment methods, disbursement bank accounts, business units, or currencies.

12. Select the Payment System tab.

    You can specify that the payment file is automatically transmitted after formatting. You can also configure the payment file transmission to allow payment file downloading to the Universal Content Management folder after the payment file is transmitted.

13. From the Payment System choice list, select ISO20022 Payment System.

14. Select the Automatically transmit payment file after formatting check box.

15. In the Payment System Accounts section, for the payment system account of Settings_CGI, select ISO_UCM_Upload from the Payment File Transmission Configuration choice list.

16. For the payment system account of Settings_SEPA, enter today's date in the To Date field.

17. Select the Payment tab.

    On the Payment tab, you can specify attributes for grouping invoices in the same payment if they share the same attribute.

18. In the Document Grouping Rules section, select these check boxes: Due date, Settlement priority, and Delivery channel.

19. Select the Payment File tab.

    On the Payment File tab, you can specify rules for grouping payments into payment files.

20. In the Overrides section, from the Service Level choice list, select the type of payment.

21. From the Delivery Channel choice list, select the delivery type.

22. Select the Grouping tab.

    Since you're creating an ISO payment process profile, you must select transaction grouping rules on the Grouping tab. Grouping is based on the ISO standardized method of grouping transactions in each transmission file.

23. In the Transaction Grouping Rules section, select these check boxes: Payment Date, Disbursement Bank Account, Service Level and Delivery Channel.

24. Select the Reporting tab.

    On the Reporting tab, you can specify the timing and types of reports to generate.

25. In the Payment File Register section, from the Format choice list, select Payment File Register Format with Document Detail.

26. Select the Automatically submit when payments are confirmed check box.

27. In the Separate Remittance Advice section, from the Format choice list, select Separate Remittance Advice Format.

28. Select these check boxes: Automatically submit when payments are confirmed and Allow multiple copies for payment file.

29. From the Condition choice list, select All payments.

30. From the Delivery Method choice list, select E-Mail.

31. Click Save and Close. A Confirmation message appears.

32. Click OK.

33. Click Done.

34. Sign out.

Submitting a Payment Process Request

The second step is to submit a payment process request. A payment process request is a grouping of documents payable for which a source product requests payment. The payment process request will make payments of three invoices with different due dates.

To submit a payment process request, complete these steps:

1. Sign in as a transaction user.

2. On the Home page, click Payables > Payments.

3. On the Overview page, click the Tasks icon and then click the Submit Payment Process Request link.

4. On the Submit Payment Process Request page, select the Selection Criteria tab.

5. In the Name field, enter ISO_PPRXXX.

6. From the Invoice Group choice list, search and select 129Group.

   Tip: In place of XXX, enter the appropriate number.

7. Select the Payment and Processing Options tab.

   On the Payment and Processing Options tab, you can specify payment attributes and processing options. You can select the disbursement bank account from which invoices will be paid, the payment process profile you just created, and several processing options to stop the process for review. If the reviews are satisfactory, payment files are created immediately.

8. From the Disbursement Bank Account choice list, search and select BofA-204.

   Note: Choose the BofA-204 bank account that has Account Number: 10271-17621-619.

9. From the Payment Process Profile choice list, search on ISO and select ISO_PPP Settings_CGI .

10. From the Payment Conversion Rate Type choice list, select Corporate.

11. In the Processing Options subsection, select these check boxes: Review installments, Review proposed payments, and Create payment files immediately.

12. In the Validation Failure Handling subsection, from the Document choice list, select Stop process for review.

13. From the Payment choice list, select Stop process for review.

14. Click Submit.

    A Confirmation message appears with the process number.

15. Click OK.

16. Scroll down to the Schedule Requests section to check the status of the request.

17. Click the Refresh icon until Succeeded displays in the Status column for both Initiate Payment Process Request and Payables Selected Installments Report processes that correspond to your process ID.

18. On the Overview page, click the Tasks icon.

19. Click the Manage Payment Process Requests link.

20. On the Manage Payment Process Requests page, enter ISO_PPRXXX in the Name field.

    Note: In place of XXX, enter the appropriate number.

21. Click Search.

    Note: The payment process request shows a Status of Pending installment review.

22. Click the Action icon.

    On the Selected tab, three invoices were selected by the payment process request. Since the selected installments look fine, the process continues.

Reviewing Selected Invoices

The third step is to review selected invoices.

To review selected invoices, complete these steps:

1. On the Review Installments page, click Submit.

   A Confirmation message appears that states your process ID.

2. Click OK.

3. Expand the Search section.

4. The Name field contains the name of the payment process request, ISO_PPRXXX.

5. Click Search.

   Note: The status of the payment process request changes to Pending proposed payment review.

6. Click the Action icon.

Reviewing Proposed Payments

The fourth step is to review proposed payments.

To review proposed payments, complete these steps:

1. On the Review Proposed Payments page, click Resume Payment Process.

   A Confirmation message appears that states the process was submitted and specifies a process ID.

2. Click OK.

   Note: In the Payment Summary section, two payments were created and none were rejected or removed. Since the proposed payments are fine, you can continue.

Transmitting Payment Files

The fifth step is to transmit payment files.

To transmit payment files, complete these steps:

1. Expand the Search section.

2. Click Search.

   Note: The status of the payment process request is Payments completed. The status of the payment file is now Transmitted.The payment process request completed and the payment files were transmitted to the payment system.

3. In the Name field, enter the payment process request name, ISO_PPR_XXX.

   Note: In place of XXX, enter the appropriate number.

4. Click the payment file number.

   The Payment File page appears.

5. In the Payments section, click the Eye glasses icon to view the invoices.

Viewing Payments and Invoices

The final step is to view payments and invoices.

To view payments and invoices, complete these steps:

1. On the Manage Payment Process Requests page, click the payment file number link.

2. Scroll down the Payment File page to the Payments section.

   The Payments section contains two payments.

3. Click the Eye Glasses icon for the $800.00 USD payment.

4. On the Payment page, select the Documents Payable tab.

   The two invoices within Payment XXX are visible.

5. Click Done.