How You Print Commercial Documents

The Print Commercial Documents for EMEA feature lets you define key attributes for the report, such as document type, print mode, and third-party information.

To print commercial documents, navigate to the Scheduled Processes page, and search for the Print Commercial Documents for EMEA process.

This table illustrates the different parameters you can select before you submit the process:

Parameter	Description	Mandatory
Legal Entity	The legal entity that issued the documents to be printed. The default value is the legal entity that's linked to the reference data set of the user.	Yes
Tax Registration Number	Tax registration number that issued the documents to be printed.	No
Business Unit	Business unit that issued the documents to be printed. The default value is the business unit that is linked to the reference data set of the user.	Yes
Start Date	Start date of the period in which the documents are registered.	No
End Date	End date of the period in which the documents are registered.	No
Third Party Type	Type of third party to which the documents are sent. For Poland the third party type can only be Customer.	Yes
Third Party	The third party to whom the documents have been issued.	No
Third Party Site	The third party site to which the documents have been issued.	No
Print Mode	The options are Draft and Final. The default value is Draft. Use the Draft mode to verify data after your print. Select Final when you are ready to present the printed version to a third-party. Selecting Final also links the copy of the report to the transaction that you can view from the View Transactions page.	Yes
Document Type	Documents to be printed are limited to the specific Document Fiscal Classification that you define.	No
Start Document Number	First number in the range of document numbers to be printed.	No
End Document Number	Last number in the range of document numbers to be printed.	No
Print Currency	Currency in which the documents are to be printed. The options are Entered Currency and Ledger Currency.	Yes
Print Template	Template to be used to print the documents.	No
Order By	The order in which the documents are printed.	Yes

The Print Commercial Documents for EMEA process also launches a child process that performs the invoice printing.

If the Document Type column is empty but in the Print Template column a template is defined, then the transaction is printed using the template defined in the Transaction Type Regional Information field. If both columns are empty and no print template was defined in the corresponding parameter, then the transaction is not printed. The execution report can identify why some transactions, that were selected, were not printed.

Determine the Layout

The process determines the layout for each document in any one of these processes:

1. The process checks if a specific layout is requested.

2. If a layout is not specified, the process checks the layout that you assigned to the Document Fiscal Classification field.

3. For Receivables transactions, the process also checks the value in the Print Template field in the Regional Information section of the Receivable Transaction Types page.

Review the Execution Report

The Print Commercial Documents for EMEA process checks the information for the Print Commercial Documents Execution Report:

• Validity of association between the Document Fiscal Classification or Document Subtype and the template that is used for printing the invoice.

• Document Fiscal Information such as Third Party Name, Document Number and Transaction Date.

The report lists all the transactions that you selected for printing based on the parameters provided. If the process cannot determine a layout for the print, the report still displays the data extract for the document. In this case, the print template column is blank.

Determine the Document Print Status

When the document is printed in Final print mode, the Print Status field in the Regional Information section on the document header is set to Printed.

When printing a batch of invoices in the final mode, an additional process runs and creates separate attachment files for each one of the transactions in the batch. The attachment file is a copy of the original transaction marked Duplicate to distinguish it from the original invoice. To reprint an invoice which has previously been printed in the Final mode with the print status set to Printed, select the attachment from the main page of the Review Transaction page and print it.