How You Add to or Remove Employees from the Audit List

The audit list on the Manage Audit List Membership page is the list of employees whose expense reports are automatically selected for audit if an audit list rule is violated.

You can also manually add employees to the audit list. The audit list is not maintained by each business unit. Instead, one audit list is available across all business units.

With Oracle Fusion Expenses, you can:

• Automatically add and remove employees from the audit list.

• Manually add or remove employees from the audit list.

• Manually add or remove employees from the audit list during auditing.

Automatically Add and Remove Employees from the Audit List

During setup on the Create Audit List Rule page, you can select any of the following audit list rules:

• Maximum number of days to wait for original receipt package

• Allowable total monthly amount of all expense reports

• Allowable number of policy violations per month

• Allowable number of expense reports per month

Expenses automatically adds employees to the audit list if they violate any audit list rules you select.

You can automatically add employees to the audit list by performing all of the following actions:

• On the Create Audit List Rule page, select audit list criteria to create an audit list rule.

  Expenses uses audit list rules to automatically place employees on the audit list if they violate the audit list rules that you select.

• For each audit list criterion that you select, specify the number of days that the application automatically monitors the expense reports of the active employees on the audit list.

  Note: If another audit list violation occurs for an employee during the time period he remains on the audit list, the application resets the count for the same number of days to remain on the list.

• On the Create Expense Report Audit Selection Rule page, select the Audit expense report of individuals on the audit list rule in the Additional Rules section.

  Audit selection rules are the criteria that Expenses uses to automatically select expense reports for audit.

• On the Rule Assignments page, associate the audit list rule and the audit selection rule with a business unit.

You can automatically remove employees from the audit list by performing the following action:

• On the Create Audit List Rule page, enter a value for the number of days that the application automatically monitors the expense reports of employees on the audit list. When the number of monitoring days is complete, the employee is no longer automatically monitored by the application and he is inactivated on the Manage Audit List Membership page.

Note: For both automatic and manual additions or deletions from the audit list, you can add reasons to the Audit List Addition Reason choice list by configuring the lookup EXM_AUDIT_REASON.

Manually Add or Remove Employees from the Audit List

On the Manage Audit List Membership page, you can select any of the following predefined reasons from the Audit List Addition Reason choice list to manually add employees to the audit list:

• Expenses amounts near threshold

• High frequency of same expense types

• Disproportionate number of cash expenses

• Violates an undefined policy

You can manually remove employees from the audit list on the Manage Audit List Membership page by:

• Specifying an end date. If no end date is specified, an employee remains on the audit list indefinitely.

• Selecting a reason from the Audit List Addition Reason choice list:

Manually Add or Remove Employees from the Audit List During Auditing

While auditing an expense report on the Audit Expense Report page, you can manually add employees to the audit list by:

• Selecting the Add to audit list check box if visible.

• Selecting a reason from the Reason choice list:

While auditing an expense report on the Audit Expense Report page, you can manually remove employees from the audit list by:

• Selecting the Remove from audit list check box if visible.

• Selecting a reason from the Reason choice list: