Guidelines For Invoice Options

Invoice Entry Options

The following table describes the invoice entry options. You can also set some of these options on a supplier. The invoice options are used unless the supplier has a different default value.

Option	On Supplier Setup?	Description
Require invoice grouping	No	Requires you to enter the name of a group when creating an invoice.
Allow document category override	No	Allows override of the invoice document category if the Sequencing By ledger option is set to Ledger or Legal entity. Caution: If the ledger option is set to No Sequencing:
Allow adjustments to paid invoices	No	Lets you cancel or add lines to paid invoices. In addition,you can undo a match to a purchase order that's not finally matched and match the invoice to a different purchase order. Caution: You can't modify distributions because accounting would be affected.
Allow remit-to supplier override for third-party payments	No	Allows override of the remit-to supplier name and address on invoice installments for suppliers with third-party relationships.
Recalculate invoice installments	No	Recalculates Installments during the invoice validation process.
Hold unmatched invoices	Yes	Applies a Matching Required hold to invoices that aren't matched to purchase orders or receipts. Note: You can set this option on a supplier to: Yes, No, Default from Payables Options.
Enable invoice account coding workflow	No	Initiates the account coding workflow when invoice is placed on distribution variance hold.
Prevent deletion of invoice attachments	No	Attachments won't be allowed to be deleted once the invoice is approved if approval is enabled or when the invoice is validated.
Enable duplicate invoice hold during validation	No	Automatically reevaluates duplicate invoice hold conditions and releases the duplicate hold if duplicate conditions no longer apply.
Receipt acceptance days	No	Specifies the number of days to add to the goods received date when recalculating installments.
Invoice currency	Yes	Provides the default invoice currency.
Payment currency	Yes	Provides the default payment currency.
Pay group	Yes	Provides the default group used when paying invoices.
Payment priority	Yes	Provides the default priority for paying invoices.
Payment terms	Yes	Provides the default payment terms.
Terms date basis	Yes	Provides the default basis for determining the terms date.
Pay date basis	Yes	Provides the default basis for determining the pay date.
Accounting date basis	No	Provides the default basis for determining the accounting date.
Budget date basis	No	Provides the default basis for determining the budget date.

Matching Options

The following table describes the options for matching invoices to purchase orders, receipts, and consumption advice documents. You can also set some of these options on a supplier. The invoice options are used unless the supplier has a different default value.

Option	On Supplier Setup?	Description
Allow final matching	No	Lets you perform a final match when matching to a purchase order, or when adjusting a matched invoice distribution.
Allow matching distribution override	No	Allows override of the invoice distribution that's created from matching an invoice to a purchase order. Caution: You can't override the distribution for a matched invoice if you accrue at receipt. You also can't override the distribution if the purchase order is projects-related, and the item destination for the purchase order distribution is inventory.
Transfer PO distribution additional information	No	Transfers descriptive flexfield information from the purchase order distribution to the invoice distribution when you match to a purchase order. Note: If you enable this option, ensure that the flexfield structures for the purchase order distributions and the invoice distributions are the same.
Quantity tolerances	Yes	Provides the default quantity-based tolerance set.
Amount tolerances	Yes	Provides the default amount-based tolerance set

Discounts

The following table describes the discount options. You can set some of these options on a supplier to: Yes, No, Default from Payables Options.

Option	On Supplier Setup?	Description
Exclude tax from calculation	Yes	Subtracts tax from the invoice when calculating the discountable amount for an installment. Caution: You can't set the discount allocation method option to Tax lines and single distribution.
Exclude freight from calculation	Yes	Subtracts freight from the invoice when calculating the discountable amount for an installment.
Discount allocation method	No	Determines how discounts are allocated across invoice distributions.
Always take discount	Yes	Takes the available discount for a supplier, regardless of when you pay the invoice.

Prepayments

The following table describes the prepayment options.

Option	On Supplier Setup?	Description
Payment terms	No	Provides the default payment terms for a prepayment.
Settlement days	Yes	Specifies the number of days to add to the system date to calculate the settlement date. Note: You can't apply a prepayment to an invoice until on, or after, the settlement date.
Use distribution from purchase order	No	Builds the distribution combination for the matched invoice distribution using information from the supplier and purchase order. The prepayment distribution on the supplier provides the natural account segment and the purchase order distribution combination provides the rest of the segment values.
Show available prepayments during invoice entry	No	Displays the available prepayments during invoice entry.

Approvals

You can use the invoice approval workflow to automate the invoice approval process. The workflow determines if an invoice requires approval and if so, routes the invoice to the approvers, who can then approve or reject the invoice.

The following table describes the approval options.

Option	Description
Enable invoice approval	Sends invoices through the approval workflow. Invoices can't be paid until they're approved.
Require validation before approval	Sends invoices through the approval workflow after the invoices are checked for completeness by the validation process.
Accounting Preference	Choose your accounting preference for the invoices. Account regardless of approval status: Account the invoices regardless of the approval status. Require accounting before approval: Only invoices that are accounted are sent through the approval process. Require approval before accounting: Only invoices that are approved are accounted.
Allow force approval	Allows managers to override the workflow and manually approve invoices. For example, you might want to force approve if the workflow doesn't complete, or you have the authority to pay without using the workflow.

Note: You can refer to the complete list of attributes and the objects they belong to in the topic Attributes for Invoice Approval Rules

Interest

This table lists the options you can set for interest on overdue invoices.

Option	On Supplier Setup?	Description
Create interest invoices	Yes	Calculates interest on overdue invoices and creates interest invoices. You can set this option on a supplier to: Yes, No, Default from Payables Options.
Minimum interest amount	No	The minimum amount of calculated interest that sets the threshold for creating an interest invoice. Interest invoices that don't meet the minimum interest amount aren't created.
Interest allocation method	No	Allocates interest across invoice distributions.
Interest expense distribution	No	Identifies the distribution combination used if allocating interest expense to a single distribution.

Payment Requests

The following table describes the payment request options.

Option	Description
Payment terms	Provides the default payment terms.
Pay group	Provides the default pay group used when paying a prepayment.
Payment priority	Provides the default payment priority used when paying a prepayment.

Self-Service Invoices

The following table describes the options you can set for invoices created through Oracle Fusion Supplier Portal.

Option	Description
Limit invoice to single purchase order	Limits an invoice to the schedules belonging to a single purchase order.
Allow invoice backdating	Allows a supplier to enter an invoice for a date in the past.
Allow unit price change for quantity-based matches	Allows a supplier to enter a unit price on an invoice that's different from the unit price on the purchase order.
Require attachment	Supplier users can't submit an invoice without an attachment. This applies to both matched and unmatched invoices.

Note: You can use the Create Chart of Accounts, Ledger, Legal Entities, and Business Units in Spreadsheet task to automate your invoice options setup.