Generate Joint Venture Overhead Transactions

Run the following process to generate transactions with overhead amounts for a joint venture: Process Joint Venture Overhead - Create Joint Venture Source Transactions.

Overhead transactions are considered joint venture source transactions because they’re transactions generated from Joint Venture Management. You can view overhead transactions in the Joint Venture Source Transactions work area, where you have the option to update the status and the transaction date of the transactions if necessary. See Manage Joint Venture Source Transactions for more information.

1. From the Home page, select Joint Venture Management, and then select Process Joint Venture Overhead from the Quick Actions list.

2. For the Processing Mode, select Create Joint Venture Source Transactions.

3. In the Basic Options Parameters section, complete these fields:

   • Joint Venture. Select a particular joint venture or leave this field blank to calculate overhead for all joint ventures. Only joint ventures in Active status will be processed.

   • Effective Date. Enter a date that coincides with the effective date range that's specified in the overhead method associated with the joint ventures. Leave this field blank to use the current date.

   • Source Transaction Date. Select the date to use for the transaction date in transactions generated from this process, or leave blank to use the current date:

     • Current period end date. The last day of the current period.

     • Prior Period End Date. The last day of the prior period.

     • System Date. The process uses the system date.

     • User specified date. To manually enter a date, select this option and enter the date in the next field.

   • User Specified Date. Complete only if “User specified date” is selected for the Source Transaction Date.

   • Accounting Period (for percentage of costs overhead methods only). If calculating overhead based on general business transactions, enter the period for which you want to calculate the overhead amount. This enables the process to calculate overhead according to the period basis specified in the overhead method: the period, year to period, or inception to period. If you leave this field blank, the process uses the system date to get the period. It then totals the general ledger and subledger transactions for that period to calculate the overhead amount.

   • Overhead Method. Select a particular overhead method or leave this field blank to process all overhead methods associated with the joint ventures.

   • Allow Negative Overhead. Select “Yes “to allow the processing and creation of negative overhead transactions. If your normal business practice is not to create negative overhead amounts, use the default value “No.”

     Note: Even if you select “No” for this option, the process calculates the negative overhead amount but it won’t create the negative overhead transaction. The report generated by the process will include the negative amount calculated.

4. Click Submit.

5. Back on the Scheduled Processes Overview page, you can view a list of submitted processes and their statuses.

6. After the process completes, you can click the log file in the Log and Output section to view the details about the process.