Payables Transactions

All cash-related Payables transactions are collected based on the Local Use segment qualifier in the chart of accounts.

The cash flow statement solution supports invoices that are imported and manually entered. The source of imported invoice can be:

Expenses report
Internet expenses
Evaluated receipt settlement invoice

Here are the rules that apply to Payables transactions:

For the manual invoices, the cash flow segment is indicated manually.
For the invoices matched purchase order (PO) and from ERS, the cash flow segment is defined in the item or purchase categories.
For the invoice created by Expenses, the cash flow segment is defined in the expense report items.
For the payment request invoice which is created by receivables refund, the cash flow segment is from the refund account.
For the liability account in a Payables invoice, the cash flow segment is the same as the cash flow segment of an item expense account. Other segments of the chart of accounts must follow their own accounting rules.

This table shows you the cash flow segment source for each accounting class. You must define the cash flow segment source correctly so that you generate an accurate cash flow statement.

Accounting Class	Cash Flow Segment Source	Notes
Item expense-for ERS and PO matched invoices	PO category or item category accrual account and the expense account
Item expense-for expense report and Expenses invoices	Expense report item account	Define the expense report item account in the expense report template.
Refund invoice from Receivables	Refund account	Define the refund type account using the receivables activities definition page.
Intercompany invoice	Intercompany account	Define the cash flow segment source using the intercompany account definition page.
Prepayment	Supplier site	When there are two cash flow segments for one supplier, separate by the supplier site.