Fiscal Documents for Fixed Assets and Material Transfer

You need to generate a fiscal document when any material or assets move across different locations within an organization, even though it doesn't involve any sale.

When a fixed asset is transferred from one location to another, a receivables invoice is automatically created for supporting the creation of a fiscal document. The invoice captures all the transfer details of the asset and has a transaction type that doesn't post to General Ledger or create open balances in Receivables.

To be able to create a fiscal document for asset transfer across different locations, ensure the:

• Global descriptive flexfields associated with the Asset Book for creating fiscal documents for asset transfers is enabled.

• Transaction Details section on the Create Fixed Assets Transfer Control page is updated. You can access the Create Fixed Assets Transfer Control page through the Manage Fiscal Document Generation Controls page. These transaction details are used for creating the Receivables invoice.

• Source and destination locations have legal reporting units assigned to them. The source and destination legal reporting units drive the need for creating a fiscal document. Use the Manage Asset Locations task to specify the legal reporting units.

When these conditions are met, a Receivables invoice is created with details of the fixed asset transfer. The invoice is then used to generate a fiscal document.

You can track the Receivables invoices that are created for each fixed asset transfer through the Manage Asset Transfers Requiring Fiscal Document task.

Similarly, when goods are moved from one warehouse to another, the fiscal document representing the internal material transfer is generated through the reference of the corresponding shipment.