Examples of Maximum Amount Journal and Maximum Amount Journal Line Objects in Journal Approval Rules

You can configure journal approval rules in BPM Worklist.

Open the Worklist application by selecting the Notifications icon on the home page and clicking More Details or, by using the following in the Setup and Maintenance work area:

• Offering: Financials

• Functional Area: Application Extensions

• Task: Manage Task Configurations for Financials

The name of the journal approval workflow task is FinGlJournalApproval.

To configure journal approval rules that route journals for approval based on amounts, you can use the Maximum Amount Journal and Maximum Amount Journal Line objects in your approval rule definitions.

Maximum Amount Journal

To route journal batches for approval based on the largest journal amount within a batch, you can use the Maximum Amount Journal object in your approval rule definition. For a journal batch, this object contains the maximum accounted debit and credit amounts at the journal level, per ledger.

The following table shows an example of a journal batch that has four journals for two ledgers with different ledger currencies.

Journal	Ledger	Ledger Currency	Accounted Amount
1	USA	USD	500
2	USA	USD	700
3	France	EUR	500
4	France	EUR	900

Note: Since each journal balances, the value in the Accounted Amount column represents the sum of all of the debits, as well as the sum of all of the credits for each journal.

For the USA ledger, journal 2 has the largest accounted amount of 700. For the France ledger, journal 4 has the largest accounted amount of 900. This journal batch is represented in the Maximum Amount Journal object by two rows of information, one row for each ledger.

The following table shows the relevant attributes in the Maximum Amount Journal object and the values that these attributes contain.

Name (Ledger)	Maximum Accounted Amount Debit	Maximum Accounted Amount Credit
USA	700	700
France	900	900

The values for the debit and credit amount attributes for the USA ledger row are 700, and the values for the debit and credit amount attributes for the France ledger row are 900.

Maximum Amount Journal Line

To route journal batches for approval based on the largest journal line amounts, you can use the Maximum Amount Journal Line object in your approval rule definition. For a journal batch, this object contains the maximum accounted debit and credit amounts at the journal line level, per ledger.

The following table shows an example of a journal batch that has two journals for two ledgers with different ledger currencies. Each journal has four lines.

Journal	Ledger	Ledger Currency	Journal Line Number	Accounted Debit	Accounted Credit
1	USA	USD	1	400
1	USA	USD	2	100
1	USA	USD	3		400
1	USA	USD	4		100
2	France	EUR	1	200
2	France	EUR	2	300
2	France	EUR	3		200
2	France	EUR	4		300

For the USA ledger, the journal line with the largest accounted debit is number 1 with 400. The journal line with the largest accounted credit is number 3, also with 400. For the France ledger, the journal line with the largest accounted debit is number 2 with 300. The journal line with the largest accounted credit is number 4, also with 300. This journal batch is represented in the Maximum Amount Journal Line object by two rows of information, one row for each ledger.

The following table shows the relevant attributes in the Maximum Amount Journal Line object and the values that the attributes contain.

Ledger Name	Maximum Accounted Line Amount Debit	Maximum Accounted Line Amount Credit
USA	400	400
France	300	300

The values for the debit and credit amount attributes for the USA ledger row are 400, and the values for the debit and credit amount attributes for the France ledger row are 300.