Enter Payables Reclassifications

You can enter a payment reclassification in Payables.

To enter a reclassification in Payables, use these steps:

1. Create a purchase order.

2. Create the invoice. If the invoice already exists, reference the purchase order on the invoice.

   When creating the invoice, enter the appropriate global descriptive flexfield (GDF) values for the lines. The GDF information is required for proper reclassification on the CTA bulk file. To enter the GDF values for the FBWT GL accounts:

   1. (Optional) On Create Invoice, click Details for the line if you need to update the Trading Partner TAS and Trading Partner BETC attributes. The Trading Partner TAS and Trading Partner BETC fields appear only if you select U.S. Federal Attributes from the Regional Information drop-down list.

   2. Click the Distributions tab.

   3. On Edit Distribution, select U.S. Federal Attributes from the Regional Information drop-down list, and then select the appropriate value from the BETC drop-down list.

   4. Click OK.

   For more information about the U.S. Federal attributes, see Invoice Transactions.

3. Post the invoice to the General Ledger.

4. Create the payment.

5. Create accounting entries for the invoice and payment.

6. Void the payment.

7. (Optional) Cancel the invoice.

8. (Optional) Modify the purchase order (for example, if you need to change the Fund value).

9. If you canceled the invoice, create a new invoice with the updated TAS or BETC. Alternatively, cancel the incorrect lines and add new lines to the existing invoice with the correct TAS or BETC.

10. Post the invoice to the General Ledger.

11. Create a new payment referencing the voided payment.

    Note: The new payment must match the supplier, ALC, accounting period, and the amount on the voided payment.

12. Post the payment to the General Ledger.