Process GTAS Accumulation Data

Run the GTAS accumulation process to retrieve GTAS source data and store that data in the federal GTAS balances table for reference.

The GTAS Trial Balance process references the data in the federal GTAS balances table to generate the trial balance report.

1. From the Navigator, select Tools > Scheduled Processes.
2. Click Schedule New Process.
3. On the Schedule New Process dialog box, select Job as the job type and then search for and select the Create Federal Files job.
4. In the Parameters section, complete the fields in the following table:

   GTAS Accumulation Process Parameters

   Parameter	Description
   Process Mode	Select GTAS Accumulation Process.
   Ledger	Select the ledger that's used for selecting the data. You must select a federal ledger.
   Fiscal Year	Select the fiscal year to be used for selecting the data.
   From Period	Select the beginning period to be used for selecting the data.
   To Period	Select the ending period to be used for selecting the data.
   Treasury Account Symbol	Select one or more treasury account symbols associated with the ledger. If you leave this field blank, all the available TAS values will be considered for generating the report. Note: Only those treasury account symbols are available for selection for which the Reporting attribute is set to either GTAS Reportable, or GTAS and DATA Act Reportable. You can set the value of the Reporting attribute by using the Manage Treasury Account Symbols task in Functional Setup Manager.
   Trial Balance Type	Select the trial balance type. You can select one of the following types: Closing: The process generates balances after the close of the fiscal year. This is the beginning balance based on the from period and to period parameter values and adjustment periods. Preclosing: The process generates the remaining appropriation balances before the close of the fiscal year. This is the beginning balance based on the from period and to period parameter values. Preclosing, adjustments only: The process generates the remaining appropriation balances prior to the close of the fiscal year for adjustment periods only.
   From Adjustment Period	Select the beginning adjustment period to be used for selecting the data. Note: This field is only enabled if you specify the Trial Balance Type as Closing or Preclosing, adjustments only.
   To Adjustment Period	Select the ending adjustment period to be used for selecting the data. Note: This field is only enabled if you specify the Trial Balance Type as Closing or Preclosing, adjustments only.
   Recover Exceptions Only	Select this to select only the exception transactions and reassign the GTAS attributes for those transactions. If you don’t select this check box, all the transactions, including the processed transactions, will be selected and the attributes will be reassigned.
   Run Transaction Register	Select this to generate the GTAS Transaction Register report.

   Note: When selecting the from period parameter, ensure that the GTAS accumulation process has already been run for prior periods. If the process hasn’t been run for prior periods, the process will fail.
5. Click Submit.

   A confirmation message appears, indicating that the process has been submitted.

6. Click OK in the Confirmation dialog box.

Results:

On successful completion, the process generates the GTAS Accumulation Exception Report. Review the data in the report by clicking the output name link in the Output & Delivery section of the Process Details tab for the process.