Default Receipt Check-in Date

Your company can save auditors from entering duplicate receipt dates by setting up a default receipt date rule on the Create Expense Report Receipt and Notification Rule page.

The default receipt date rule enables the automatic population of the Original Receipt Package Check in Date field when imaged receipts are scanned and received. The automatic population occurs when images are manually attached to a report by an auditor or payables clerk or when images are emailed or faxed using Oracle WebCenter Imaging or Oracle WebCenter Capture.

Note: When original receipts are required, the original receipt status is also updated to Received.

Entities impacted by the default receipt date rule include:

• Audit Expense Report page

• Check in Receipt Package page

• Oracle WebCenter Capture and Oracle WebCenter Imaging services

Note: Whether your company's receipt rule requires original receipts only, images only, or both, the automatic population of the original receipt date still occurs.

Audit Expense Report Page

While auditing an expense report on the Audit Expense Report page, the auditor may attach imaged receipts to the expense report. When the default receipt date rule is set up, the Original Receipt Package Check in Date field is populated with the date that the imaged receipts are received. The population occurs when the audit is complete or the page is saved.

Note: The automatic population applies to attachments that are made at the header level, line level, or both.

Check-in Receipt Package Page

While checking in receipt packages for a report on the Check in Receipt Package page, the payables clerk may attach imaged receipts to the report. When the default receipt date rule is set up, the Original Receipt Package Check in Date field is populated with the date that the imaged receipts are received. This occurs when the clerk submits the receipt package.

Oracle WebCenter Capture and Oracle WebCenter Imaging Services

Your company may use the Oracle WebCenter Capture and Oracle WebCenter Imaging services to receive and process imaged receipts. When the default receipt date rule is set up, the Original Receipt Package Check in Date field is populated with the date that the imaged receipts are received and scanned.

The Original Receipt Package Check in Date field isn't automatically populated when:

• A third-party service is used to create expense items and expense reports. This scenario can occur if you're migrating data from an older system to Expenses.

• An employee attaches images to an expense report.