Overview of the Audit Expense Report

After approval of an individual's expense report by approvers, an expense auditor can examine, verify, and if necessary, adjust or short pay any expense report amounts. Expense auditors can take the following actions:

• Complete audits.

• Reject expense reports.

• Request additional information from individuals.

• Warn individuals.

• Waive receipts.

• Release payment holds.

• Confirm managers' approval.

• Return approved expense reports to individuals.

Auditors can also adjust the following expense item information in a specific report if data isn't compliant with your company expense policies:

• Expense types

• Itemizations

• Reimbursable amounts

• Accounting entries

Note: An auditor can't change an expense type if the expense is a mileage or a per diem expense item. Additionally, an auditor can't change project information.

Additional tasks performed by expense auditors include the following:

• Generating overdue and missing receipt notifications

• Checking in expense report receipt packages

• Managing expense report audit list membership

To audit expense reports, navigate to the Auditing work area from the Expenses work area: Navigator > Expenses > Auditing.

The following figure shows the Audit Expense Report activity business flow, which is integrated with the receipt management components.

Receipt management is an important part of auditing expense reports. Your company creates receipt and notification rules that determine when to send notifications to individuals and when to place payment holds on expense reports due to missing or overdue receipts.

Your company schedules and periodically runs processes that:

• Generate missing and overdue receipt notifications that are sent to applicable employees.

• Check whether any payment hold rules are in effect.

When employees submit their missing or overdue original receipts, their expense reports continue to the next stage in the process.