Time-Zone Based Data

Entry and display of dates by the legal entity or user preferred time zone is essential to ensure transaction and reporting accuracy. Based on how you set up time zone settings, date fields across Financials will either default to the legal entity or user preferred time zone.

Legal entity time zone is used when transaction dates have legal entity context such as the invoice date in Payables and transaction date in Receivables. User preferred time zone is used when transaction dates are to be entered in the user’s local time zone such as accounting date and conversion date in General Ledger.

These are the date fields that default to the legal entity time zone when legal entity time zone is enabled.

Product	Legal Entity Time Zone
Receivables	Default Date in the Import Receivables Transactions Using AutoInvoice process Default Date in the Import AutoInvoice process Accounting Date in the Process Receipts Through Lockbox process Accounting Date in the Create Automatic Billing Adjustments process Receipt Batch Date and Receipt Batch Accounting Date in the Create Automatic Receipt Batch process Remittance Batch Date and Remittance Batch Accounting Date in the Create Receipt Remittance Batch process Late Charge Date and Accounting Date in the Create Late Charges Batch process
Cash Management	From Statement End Date and To Statement End Dates in the Generate Cash Transactions process, Autoreconcile Bank Statements process, and Bank Statement Report
Lease Accounting	Amendment Commencement Date on the Amend Lease page
Advanced Collections	Start Date in the Create Backup Collector and Create Collector Group sections on the Manage Resources page Start Date and End Date in the Strategies section on the Profile page Start Date on the Create Scoring Formula page
Subledger Accounting	Accounting Date and Currency Conversion Date on the Create Subledger Journal Page

These date fields default to the user preferred time zone when user preferred time zone is enabled.

Product	User Preferred Time Zone
Expenses	Check Initiation Date and Expense Report Date in these notifications: Reimbursement Paid by Check Reimbursement Paid by Direct Deposit Reimbursement Paid to Card Issuer Submission Date, Approval History Event Date, and Cash Advance Settlement Date in the Expense Approval notification Email Date in the E-receipt Expense Creation notification Submitted Date and Trip Start Date in the Cash advance approval notification Submission Date in these notifications Audit Information Request notification Expense Report Adjusted by Auditor email notification Expense Report Rejected by Auditor email notification Expense Report Returned by Auditor email notification
Revenue Management	Creation Date and Last Update Date in the Performance Obligations section and Promised Details section on the Edit Customer Contracts page

When neither the legal entity nor the user preferred time zone is enabled, dates will default to the server time zone.

These dates will be displayed exactly as entered by the user without any time zone conversion:

• Invoice Date and Project Expenditure Item Date in the Invoice Account Coding Approval notification
• Purchase Order Need by Date in the Invoice Holds Approval notification
• Cash Advance Settlement Date in the Cash Advance Overdue notification