Create a Fiscal Document for Exportation

You can create a fiscal document to record the exportation of goods.

Follow these steps:

1. From the Billing work area, navigate to the Create Transaction task.
2. Select the transaction class as Invoice.
3. Select the transaction type configured previously.
4. Enter the customer bill-to and the ship-to information, with a foreign ship-to site location.
5. In the Miscellaneous tab, select a legal entity or use the default value.
6. In the Invoice Lines region, enter the required transaction line information such as Item or Memo Line, Quantity, and Unit Price.
7. Click Save.
8. In the Miscellaneous tab, the taxation country shows Brazil by default.
9. In the Invoice Lines region, enter the appropriate tax determinants for each transaction line.
10. Select the transaction business category as CFOP (Operations Fiscal Code).
11. Select the product fiscal classification as NCM and EX-TIPI numeric code, or use the default from the item configuration.
12. Select the product type as Goods.
13. Click Edit Freight.
14. Select the freight level as Individual Transaction Lines to specify freight or other charges.
15. Click Save.
    Note: Taxes are calculated according to the tax configuration. Review the calculated taxes on the Detail Tax Lines page and update if necessary.
16. When the transaction is ready, from the Actions menu, select Request for Fiscal Document. This action triggers these validations:
    • Standard invoice completion validations performed by Receivables.
    • Additional validations to check the fiscal document required information such as Product Type, Transaction Business Category (CFOP), and Product Fiscal Classification.

    If the transaction passes both validations, the fiscal document status changes to Transaction Entered and you can no longer update the transaction. At a later stage, if a validation error is detected internally by the Generate Fiscal Document Number process, or externally by the tax authority, you can update the transaction. In such cases, the fiscal document’s status is Validation Error or Errors respectively.

17. From the Actions menu, click Update Fiscal Attributes to enter the fiscal attributes.
18. On the Fiscal Attributes page, select the fiscal document determinant type as Exportation invoice.
19. Enter additional fiscal attributes if necessary.
20. Click Submit.
21. Continue with the next steps of the fiscal document flow to:
    1. Generate the fiscal document number and fiscal document key.
    2. Extract and send the exportation fiscal document to the partner.
    3. Process the tax authority return information.
    4. Automatically complete the invoice upon tax authority approval.
       Note: The SEFAZ XML layout has specific requirements for exporting a fiscal document. For example, the name of the city must be EXTERIOR and city code should be 9999999. Based on the fiscal document determinant type, the partner should derive the specific values for exporting the fiscal document.