Manage Collection Documents Payables

The supplier or supplier’s bank sends collection documents, either in print or electronic form. You can enter them manually or import them.

After you enter the collection document, you can associate it with the installments manually or automatically. You can set the automatic association based on predefined configurations and tolerance limits. If automatic association is not possible, a manual association must be done at a later stage. Note: Once the association of the installment is complete, the hold applied on the invoice is removed automatically. .

Follow these steps:

1. Manually Enter Collection Documents:
   1. Navigate to Payables and Payments.
   2. Click Tasks.
   3. From the Collection documents for Brazil region, select Manage Collection Documents.
   4. Search for an existing collection document or click Create to create a new collection.
   5. Enter the collection document information in these fields:
      • Document Number
      • Document Date
      • Collection Document Due Date
      • Barcode (select Manual or Scanned)
      • Currency: BRL
      • Amount
      • Status (Active, Canceled, Fully Matched, On hold, Paid, Payment Error, Sent to Bank)
        Note: Select Active when manually entering a collection document.

      • Negative Adjustment Amount
      • Discount Amount
      • Supplier information:
        • CNPJ or CPF Registration
        • Supplier
        • Supplier Site
        • Invoice Number
        • Bank Information:
          • Bank Name, Number
          • Branch Name, Number
   6. Select Match Installments Automatically in the Associated Installments region.
   7. Review the installments automatically associated to the collection document.
   8. Click Enter and select the installments if required.
2. Import Collection Documents:
   1. Navigate to Scheduled Processes.
   2. Select Schedule New Process.
   3. Search for the job name Load Interface File for Import.
   4. Select the import process Validate and Import Collection Documents.
   5. From the list, select the data file to import.
   6. Click Submit.
3. Correct Imported Collection Documents:
   1. Navigate to Payables and Payments.
   2. Click Tasks.
   3. From the Collection documents for Brazil region, select Manage Collection Documents Imports.
   4. Search for the imported collection document that has an error using the parameters such as File Control, Collection Document Due Date, Import Status (Error, Rejected, and Valid), and Supplier.
   5. Review the validation errors, cause, and the action that must be taken.
   6. Reject or validate the collection documents as appropriate.
   7. Save the details.
4. Create Payments. Payments can made through different flows.
5. Pay in Full:
   You can use this action to pay an invoice or scheduled payment from the Invoice Workbench.
   1. Navigate to Invoices.
   2. Click Create Invoice.
   3. Enter all the required invoice information and validate it.
   4. From the Actions menu, select Pay in Full.