1. Using Financials for EMEA
  2. Payables Extract and Life Cycle Refused Setup

Payables Extract and Life Cycle Refused Setup

The Payables Invoice and Life Cycle Refused setup includes both common setup and Life Cycle Refused setup.

Common Setup

To define suppliers and supplier sites, follow these steps:
  • Provide the Phone and Email on supplier address.
  • Assign the 14-digit SIRET to the supplier as the Taxpayer ID on the Manage Third-Party Tax Profile page.
  • Define the Tax Registration Number for the supplier on the Manage Tax Registrations page and the Third party or Third-Party Site Tax profiles.

Setup Related to Life Cycle Refused

To manage holds for Life Cycle Refused, follow these steps:

Manage the Refused for Payables Invoices with standard user Hold feature:

  1. Create new user hold for refused Payables invoices. You can define multiple holds used for Life Cycle Refused.
    1. Navigate to Manage Invoices Holds and Releases and define these fields:
      • Type - Invoice hold reason.
      • Name - Short Refused status name.
      • Description - Refusal reason description.
    2. Save your work.

Define the user Hold as Refused:

  1. Define Refused Invoice Holds Names as Lookup Codes in the ORA_JEFR_LC_REFUSED_INCLUDED Manage Standard Lookups.

    This Lookup Type identifies the Payables holds that are included in the Life Cycle Refused extract.
    1. Navigate to Setup and Maintenance and select Manage Standard Lookups.
    2. Search for ORA_JEFR_LC_REFUSED_INCLUDED lookup type.
    3. Define these fields:
      • Lookup Code - Short Hold Name = Short Refused Status Name.

        This value must be the same as Invoice Hold Name.

      • Display Sequence – Define Row sequence number.
      • Enable – Yes.
      • Start Date – Define start date for lookup code.
      • End Date – Leave it blank.
      • Meaning – Define Refusal reason code that will be reported in the file.
      • Description – Define Refusal reason description that will be reported in the file.
    4. Save your work.
  2. Set Invoice to Refusal Hold:
    1. Navigate to Manage Invoices, Actions, Approval, and select Hold.
    2. Define the Refusal Hold. You can define multiple Refusal holds for one invoice.
    3. Save your work.